Executive Assistant
tastylive•Chicago, IL
•$65,000 - $75,000•Hybrid
About The Position
We're looking for a sharp, highly organized Executive Assistant to provide high-level support to the Head of People & HR and the broader People function at IG North America. You'll be a trusted partner who keeps things running smoothly — anticipating needs, maintaining confidentiality, and managing competing priorities with ease in a fast-paced fintech environment.
Requirements
- 3–5 years of experience supporting executive-level leaders
- Exceptional organizational skills with the ability to juggle multiple priorities
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite, Concur, SharePoint, and Workday—and quick to pick up new tools
- Self-directed, with sound judgment and strong decision-making skills
- Professional, personable, and highly discreet
- Flexible and adaptable, including occasional after-hours availability
Nice To Haves
- College degree preferred
- HR Administration experience a plus but not required
Responsibilities
- Calendar & Scheduling : Own executive calendars end-to-end — coordinating meetings, protecting priorities, and handling senior interview logistics.
- Meeting Support : Keep meetings sharp and productive. Prep materials, capture decisions, and track action items so nothing falls through the cracks.
- Communications: Serve as a professional first point of contact for the Head of People, thoughtfully managing incoming correspondence — exercising sound judgment to respond, prioritize, or escalate with the right context and appropriate urgency.
- Executive Materials : Create polished presentations, reports, and documents that reflect the People brand
- Vendor & Finance Management : Manage HR vendor contracts and invoices, process expense reports, and assist with budget oversight
- Confidentiality : Handle sensitive and market-sensitive information with the utmost discretion and professionalism
- Events & Culture : Organize company events, off-sites, and team activities that reflect our unique fintech culture
- Proactive Support : Anticipate needs and solve problems before they escalate—staying two steps ahead
Benefits
- Performance Bonuses
- Stock Purchase Options
- Medical/Vision/Dental Benefits
- 401k Plan
- 20 Paid Vacation Days (plus an additional paid vacation day the month of your birthday!)
- 10 Paid Sick Days
- Gym Membership Reimbursement
- Commuter Benefits
- Pet Insurance
- Wellness & Mental Health Programs
- Charitable Donation Matching
- Two Paid Volunteer Days Off
- Daily catered lunch when in the office
- Full kitchen with snacks and beverages
- In-building gym
- Shuttle to/from Metra
- Office located in the West Loop - Chicago's growing center of tech, great cuisine, and high-end bars
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What This Job Offers
Job Type
Full-time
Career Level
Executive
