Executive Assistant (Part-Time)

The Walt Disney Company•Vista, FL

1d•Onsite

About The Position

Are you a born organizer? Do you keep your cool under pressure? Do you have experience supporting a high-level executive? If you’re nodding your head, then an Executive Support Professional position supporting the Walt Disney World executive team at The Walt Disney Company might be right for you. Our Executive Support Professionals are highly respected because their skills are essential to the success of the company. You’d be part of a dynamic, fast-paced team where we pride ourselves in being the best retail, dining and entertainment destination in the world. We are one Disney team, working together to create an amazing holistic Guest experience. Join us – apply today! This position reports to President level at Walt Disney World. This is a Part-Time role.

Requirements

Minimum 3 years related experience, including proven experience supporting an Executive leader.
Demonstrated computer proficiency in Microsoft Word, Excel, PowerPoint, Outlook (calendar and email) and COUPA or similar systems with willingness and aptitude to learn new things.
Demonstrated strong email, organization and time management skills and ability to work with confidential information.
Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course when necessary.
Proven ability to build effective working relationships with all levels and influence all levels by being knowledgeable and credible.
Demonstrated ability to work independently and within a team environment with strong follow-through skills and attention to detail.
Demonstrated strong verbal and written communication skills.
Ability to work effectively and efficiently in a fast-paced and demanding environment with the ability to be flexible with work schedule.
Ability to multi-task and prioritize deadlines/deliverables.
Strong proficiency with all types of computers, phones and office equipment.
Desire to immerse yourself fully and learn all aspects of the business and proactively understand its effect on your work and your executive’s.
Solution oriented, solve for “Yes” mentality.

Nice To Haves

Desired experience in multiple operations lines of businesses.

Responsibilities

Provides day-to-day administrative support for the President of Walt Disney World and their teams.
Multi-tasking, problem solving, prioritization skills, decision-making and proficiency in all levels of communication.
Acting as the “face” of your executive(s) within The Walt Disney Company, demonstrating professionalism, loyalty and attitude.
Work hand in hand and form a strong partnership with other assistants.
General calendar & schedule management.
Email assistance and prioritization.
Proactively managing and scheduling meetings and maintaining constant communication to provide real-time updates/changes to the schedule.
Ensuring executive is set up for success to attend/host meetings and maintain both balance and punctuality.
Managing the planning, coordination and execution of business travel.
Preparing expense reports and invoices to ensure timely payment processing.
Booking conference rooms and having a high level of comfort when connecting in room technology.
Proficient in scheduling and joining MTC meetings.
Occasionally assist with executive level presentation creation, documentation of office procedures, research and provide overall office administration.
Collaborate with other administrative professionals in the organization and provide backup assistance when needed.
Interact with Cast Members at all levels as well as Operating Participants.
Draft letters and emails on behalf of your leaders.
Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts.
Prepare regular reports and summaries.
Assist in granting access to parking lots and various buildings across the property.
Mentor and train other support professionals within our organization.