Part Time Executive Assistant

Grant Thornton•Wichita, KS

8d•Onsite

About The Position

The Part Time Executive Assistant (EA) is a member of a specialized team of professionals who will provide administrative support to Partners, Principals, and Managing Directors (PPMDs) across the firm. The person in this role will also provide administrative support to the PPMDs and engagement team who serve a large client, working onsite at the client location with these Grant Thornton team members approximately four days a week. Ideal individual will have excellent communication and organizational skills, be collaborative in their working style, develop strong and trusting relationships with colleagues, and possess the ability to create and maintain a team culture with a commitment to unparalleled support services. The Executive Assistant will be well-versed in procedures and policies and will be able to discover new ways to do the job more efficiently. The EA must be customer focused and well versed in customer service skills and etiquette.

Requirements

High school degree or equivalent required
Excellent, proactive customer service skills
Advanced skill level with Microsoft applications including Outlook, Word, Excel, Visio, PowerPoint and Office 365
Ability to prioritize multiple assignments, effectively manage conflicting priorities and have excellent time management skills
Ability to take initiative, be self-directed and results oriented
Superb attention to detail and organizational skills.
Dedication to completing assignments in a timely manner
Ability to work in a fast paced, quickly changing environment with a proactive sense of urgency
Ability to work with sensitive information and maintain privacy and confidentiality of all documents
Ability to communicate clearly, verbally and in writing
Ability to obtain and maintain firm independence and abide by firm ethics requirements

Nice To Haves

Bachelor’s Degree preferred

Responsibilities

Provide accurate and timely administrative support services to Partners, Principals and Managing Directors by executing tasks efficiently and with minimal to no supervision.
Scheduling meetings to accommodate calendars of all participants
Completing expense reports and expense reconciliation with solid knowledge of firm policies
Entering data into oneView (CRM tool) and generating related reporting
Collaborate with the firm’s corporate travel management company to coordinate international and domestic travel arrangements, in accordance with firm policies
Providing engagement support through Engage (i.e.: Relationship Checks, DocuSign, other)
Formatting and quality checking professional documents including letters, memos, proposals, presentations, and spreadsheets (both internal and client facing), while having a firm understanding of Grant Thornton’s marketing branding and guidance
Facilitating IT requests for firm technology and firm issued mobile devices. Having strong knowledge of firm’s GTech structure and processes along with the ability to escalate issues accordingly
Reserving office and/or conference room space through the GTRS Reservation tool
Registering guest access and security badges
Reserving client meeting rooms
Onboarding staff to the client space and to the team
Organizing and hosting events (annual multi-team meetings, client relationship socials
Managing team information
Tracking and maintaining engagement files, creating documentation for annual engagements and global documentation tracking for multiple entities
Supplying incoming travelers with client access information, travel information about Wichita
Maintaining international and domestic Grant Thornton contacts
Time monitoring for teams/accounts
Tracking account relationships
Helping create a team culture with activities (health challenges, gratitude submissions, hosting games) and coordinating with the local community for events the team sponsors