Part-Time Executive Assistant & Operations Coordinator

Icebox Cryotherapy Buckhead • Sandy Springs, GA

2d • $15 - $25 • Hybrid

About The Position

Icebox is looking for a highly organized, dependable, and proactive Part-Time Executive Assistant & Operations Coordinator to support our CEO and Leadership team to assist with a variety of business and administrative tasks. This is a flexible, mostly remote position ideal for someone who enjoys organization, problem-solving, and helping a growing company operate efficiently. No two days are the same, and we're looking for someone who can take ownership of projects, stay on top of details, and help keep things organized and moving. The role is estimated at 10-20 hours per week with a flexible schedule and is mostly remote, with occasional local errands, meetings, or office visits as needed.

Requirements

• Strong organizational skills and attention to detail
• Excellent communication and follow-up skills
• Comfortable working independently
• Proficient with Google Workspace, Microsoft Office, and spreadsheets
• Ability to prioritize multiple tasks and deadlines
• Professional, trustworthy, and discreet
• Reliable transportation

Nice To Haves

• Executive Assistant roles
• Small business operations
• Franchise organizations
• Healthcare, wellness, fitness, or medical office administration
• Inventory management and vendor coordination

Responsibilities

• Manage and organize emails and business correspondence
• Track projects, deadlines, and follow-up items
• Assist with scheduling meetings and appointments
• Organize digital files and company records
• Prepare spreadsheets and reporting
• Assist with insurance renewals and paperwork
• Manage business license renewals and registrations
• Coordinate vendor communications and follow-up
• Track important deadlines and compliance requirements
• Help maintain operational documents and procedures
• Coordinate supply ordering and inventory tracking
• Communicate with vendors regarding orders and shipments
• Maintain order logs and records
• Assist with administrative support for participating studios
• Conduct research and special projects
• Assist with event coordination and planning
• Help manage personal and business-related administrative tasks
• Follow up on outstanding action items and keep projects moving

Benefits

• Employee discounts
• Flexible schedule

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed