Executive Assistant (Part-Time), Chief Accounting Office

Viasat, Inc. • Carlsbad, CA

1d • Onsite

About The Position

We are thrilled to announce an exciting opportunity for a part-time, onsite Executive Assistant to join our dynamic team at our Viasat headquarters in Carlsbad, CA! In this role, you will work onsite for approximately 5 hours a day, providing comprehensive administrative and operational support to our Chief Accounting Officer (CAO). As a trusted partner to senior leadership, you will serve as a high-caliber professional and critical liaison within the Global Accounting, Finance, and Corporate functions.
This is a unique opportunity to operate at the center of a dynamic corporate finance ecosystem. We are looking for an individual who is poised, highly organized, and financially literate—someone who thrives in a fast-paced environment and possesses excellent judgment, absolute discretion, and a positive, solutions-oriented mindset.
In addition to directly supporting the CAO, this role will provide secondary administrative and introductory financial support (such as Accounts Payable routing, expense tracking, and billing coordination) to the broader Corporate Accounting team to ensure seamless quarterly and year-end execution.

Requirements

• 3-5 years of experience supporting senior executives in a fast-paced corporate environment, preferably within corporate finance, accounting, legal, public accounting, or similarly complex global corporate structures.
• Ability to work onsite in Carlsbad, CA office 4 days/week for 30 hrs per week
• Strong administrative foundation with a proven track record in project organization, event management, and complex executive travel coordination.
• Introductory exposure to corporate financial workflows, such as basic routing for accounts payable, processing expense reports, or managing departmental budgets.
• Exceptional communication skills with the ability to interface confidently with senior executive leadership, corporate board members, and external audit partners.
• Absolute discretion and the ability to manage highly sensitive, non-public financial data and insider information with strict confidentiality.
• High emotional intelligence and independence; knowing when to act autonomously and when to align with your executive before making decisions.
• Advanced proficiency with Microsoft Office (specifically Excel, PowerPoint, and Word), executive calendaring platforms, and corporate expense management systems (e.g., Concur)

Nice To Haves

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Prior experience working within an enterprise ERP system (e.g., Oracle, SAP) or automated Accounts Payable platforms.
• Familiarity with the fast-paced nature of quarterly earnings and public company financial close cycles.
• Strong executive presence and the ability to stay composed and detail-driven under tight regulatory deadlines.

Responsibilities

• Proactively managing heavy, complex, and shifting calendars for the CAO, ensuring preparation for critical financial milestones, audit committee meetings, and leadership reviews.
• Coordinating detailed domestic and international travel itineraries, managing comprehensive expense reports, and handling last-minute logistical changes.
• Assisting with fundamental corporate financial administrative tasks, including routing AP invoices, tracking department purchase orders (POs), verifying corporate credit card reconciliations, and interfacing with vendor billing contacts.
• Serving as a professional point of contact for internal stakeholders, corporate executives, and external partners (such as external auditors and financial institutions), handling sensitive and confidential financial data with absolute integrity.
• Drafting, editing, and proofreading corporate communications, presentations, and financial briefing materials. Helping to organize and maintain secure electronic files for corporate accounting policies and reporting.
• Tracking corporate accounting action items, close-cycle deadlines, and audit deliverables across the team to ensure accountability and timely execution.
• Managing logistics for internal accounting team meetings, offsites, and training sessions. Supporting the onboarding of new global accounting team members.

Benefits

• range of medical, financial, and/or other benefits, dependent on the position offered
• comprehensive benefit offerings that are focused on your holistic health and wellness

What This Job Offers

• Job Type: Part-time
• Career Level: Executive