Executive Assistant

Scholastic•New York, NY

16d•$80,000 - $100,000•Hybrid

About The Position

The Executive Assistant to the Chief Marketing Officer plays a critical role in supporting the marketing organization's effectiveness and operational excellence. This position provides high-level executive support while helping to coordinate marketing leadership operations across a large, fast-moving marketing team. The ideal candidate is highly organized, proactive, and solutions-oriented, with the ability to anticipate needs, manage competing priorities, and operate professionally and discreetly. This individual will serve as a trusted partner to the CMO, helping manage executive time, facilitate leadership team operations, and ensure the smooth day-to-day functioning of the marketing department. This hybrid role encourages 2–3 days per week in the New York office, along with additional onsite support for key meetings, leadership events, and department initiatives. The Executive Assistant will also serve as a central point of contact for the marketing organization within the NYC office.

Requirements

Bachelor’s degree in Business Administration, Marketing, or related field preferred.
3–5 years of experience supporting senior executives (C-suite or VP level preferred).
Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment.
Strong written and verbal communication skills with attention to detail.
Demonstrated ability to anticipate executive needs and proactively solve problems.
High degree of professionalism, discretion, and confidentiality.
Proficiency in Microsoft Office Suite, Google Workspace, Airtable, and modern collaboration tools.
Comfortable working in a hybrid office environment with on-site presence when leadership is in the office

Responsibilities

Provide high-level administrative and operational support to the Chief Marketing Officer and additional marketing leaders as directed.
Manage a complex and dynamic executive calendar, prioritizing meetings and commitments to align with business objectives and leadership priorities.
Serve as a primary liaison between the CMO and internal and external stakeholders, helping coordinate communication and manage inbound requests.
Prepare briefing materials, agendas, and presentations to ensure the CMO is fully prepared for meetings, events, and key engagements.
Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reporting.
Approve T&E and other expenses on behalf of CMO and designated marketing leaders.
Support day-to-day executive needs during in-office workdays, including meeting logistics and hospitality coordination.
Support the planning and coordination of Marketing leadership team meetings, including agenda preparation, materials coordination, and follow-up tracking.
Collaborating with the Marketing Operations team, ensure key initiatives and action items are documented and communicated across leadership stakeholders.
Coordinate meetings with C-Suite, Corporate, and Executive Leadership
Assist with preparation and logistics for leadership off-sites, strategy sessions, and special initiatives.
Assist with the coordination of cross-departmental projects and initiatives led by the CMO or marketing leadership team.
Track deadlines, follow-ups, and deliverables to help ensure projects move forward efficiently.
Support the organization and management of key documents, presentations, and shared resources used by the marketing leadership team.
Serve as a primary point of contact for the marketing organization within the NYC office.
Manage incoming mail and packages and coordinate distribution.
Oversee office supplies, marketing, promotional merchandise, and inventory management.
Help maintain a welcoming, organized office environment, partnering with building management as needed.
Greet and assist visitors and employees during in-office days.
Assist with the planning and execution of marketing events, leadership meetings, and internal gatherings.
Provide on-site support during major meetings, presentations, and team events.
Coordinate employee recognition initiatives and internal team celebrations in partnership with leadership and other executive assistants.
Handle sensitive and confidential information with the highest level of discretion and professionalism.
Represent the CMO and the marketing organization with strong judgment, diplomacy, and emotional intelligence.