Executive Assistant

Maven Recruiting Group•Palo Alto, CA

1d•Onsite

About The Position

Our client, a fast-paced, mission-driven space technology company, is seeking an exceptional Executive Assistant to support its Co-Founder during an exciting stage of growth. This is an incredible opportunity for a professional yet scrappy Executive Assistant who thrives in high-growth startup environments and enjoys serving as a true right hand to an innovative executive. The ideal candidate is proactive, resourceful, and highly adaptable, with the ability to anticipate needs before they arise. This individual will operate with a 24/7 mentality, understanding that priorities shift quickly and that supporting a founder often requires flexibility, urgency, and exceptional judgment. If you love wearing many hats, solving problems before they become problems, and making a meaningful impact at a company changing the future, we'd love to hear from you!

Requirements

5+ years of experience supporting C-suite executives or founders as an Executive Assistant.
Previous experience working within a fast-paced startup or high-growth technology company.
Exceptional organizational, project management, and prioritization skills.
Outstanding written and verbal communication abilities.
The ability to remain calm under pressure while managing multiple competing priorities.
Strong business acumen, sound judgment, and the highest level of discretion.
A proactive, scrappy, and solutions-oriented mindset with the ability to think several steps ahead.
A genuine willingness to operate with a 24/7 mentality in support of a founder whose schedule extends beyond traditional business hours.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Manage an incredibly dynamic and ever-changing calendar while strategically prioritizing competing requests and business initiatives.
Coordinate complex domestic and international travel, creating seamless itineraries and proactively anticipating every logistical detail.
Partner closely with the Co-Founder to maximize productivity, streamline operations, and ensure priorities remain aligned.
Coordinate executive meetings, leadership sessions, investor meetings, board meetings, and company offsites from planning through execution.
Draft correspondence, prepare presentations, meeting materials, and briefing documents.
Track action items, drive follow-up, and help ensure critical initiatives continue moving forward.
Build strong cross-functional relationships while partnering with leaders across the organization to keep communication flowing efficiently.
Jump into special projects and operational initiatives with a "no task is too big or too small" mentality.
Provide after-hours support when needed, demonstrating flexibility and a strong sense of ownership.