Executive Assistant (EA)

DaVita Kidney Care • Tyndall AFB, FL

2d • $27 - $41 • Remote

About The Position

DaVita Clinical Research is seeking a proven Executive Assistant with excellence in supporting Senior-Level Management (e.g., Senior Directors, Vice Presidents, Divisional VPs, etc.) and C-Suite Executives. The Executive Assistant provides high-level personal, administrative, and operational support to senior executives, enabling them to focus on strategic leadership. DaVita Clinical Research operates in a very fast-paced environment, so your ability to work at a high level of proficiency with minimal supervision is essential. As an Executive Assistant, you are clever, resourceful, and independently driven. You know how to take the ball and roll with it. This is the perfect role for someone who is assertive, organized, and able to make well-thought-out, decisive decisions. We are looking for an individual who will go above and beyond to extend the highest level of service possible. "Thinking outside the box" to make things happen are key traits for this person! All work is of a highly confidential nature. This position is a remote position with the flexibility to be based anywhere in the United States. Candidates located within or near a major metropolitan area are preferred to support business travel and accessibility to major airports when needed.

Requirements

• 2+ years' experience supporting a C-Suite executive required
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook) required
• Excellent oral and written communication skills required
• Must be a progressive learner, organized, detail oriented, and professional
• Ability to multi-task with shifting priorities in a fast-paced and complex environment
• Must be flexible, resourceful, and demonstrate excellent time management skills

Nice To Haves

• Bachelor's degree preferred
• 5+ years' experience providing support to high level leadership including Directors, Sr. Directors and Vice Presidents as an Executive Assistant is strongly preferred
• Strong leadership skills: agility, critical thinking, problem solving, teamwork, and collaboration
• Ability to organize and manage multiple priorities simultaneously and effectively
• Demonstrated ability to work effectively and collaboratively with wide range of organizational business departments to support various departmental needs
• Exceptional ability to handle sensitive and confidential information with absolute discretion

Responsibilities

• Calendar management
• Scheduling of meetings
• Writing/editing speeches and presentations
• Travel arrangements
• Project management
• Other administrative/managerial duties as required
• Participates in and attends management-level meetings and takes minutes, as directed
• Receives and screens communications to the Executive, including telephone calls and e-mail messages, and independently routes and answers correspondence not requiring the Executive’s attention
• Prepare expense reports to ensure accuracy of all account codes for correct payment of expenses
• Works independently on projects that require a wide degree of creativity and latitude
• Communicates new policies and procedures to the department and coordinates the gathering of information as directed, using independent judgment to achieve desired results
• May direct and lead the work of others
• Acts as a liaison with key/high-level internal and external executives
• Maintains exceptional relationships with internal and external customers with a reputation for organization and responsiveness
• Managing office supply inventory
• Ad hoc support

Benefits

• Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Family resources
• EAP counseling sessions
• Headspace®
• Backup child and elder care
• Maternity/paternity leave
• DaVita offers a variety of programs to help strong performers grow within their career
• On-demand virtual leadership and development courses through DaVita’s online training platform StarLearning

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree