Executive Assistant

Microsoft • Mountain View, CA

15d • $34 - $74

About The Position

The Copilot organization owns the product experience layer of AI at Microsoft—bringing together consumer and enterprise Copilot into one unified system, and driving coherence across apps, platform, and models to deliver agentic, end-to-end AI experiences. We are seeking a highly motivated Executive Business Admin to provide support to the CVP Copilot and Browser. This role will report to the CVP Copilot and Brower. We’re looking for someone with an abundance of positive energy, empathy, and kindness, in addition to thriving in a fast-paced environment. The successful candidate excels at multitasking and pays unwavering attention to detail. You are self-motivated and can adapt to ambiguity. If you can make informed decisions, remove roadblocks, collaborate across executive office staff to meet objectives, and thrive in this environment, we’d love to hear from you. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

• 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Nice To Haves

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
• 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Experience working in fast‑paced, dynamic environments, with the ability to stay organized, prioritize tasks, and exercise good judgment.
• 5+ years’ experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• Proven experience in fast‑paced, dynamic environments. Committed to growing your career by enabling leaders and teams to do their best work.
• Proactive problem-solving skills, and self‑starter attitude to anticipate needs, identify issues early, and implement practical solutions without direction.
• Highly organized and excels at prioritizing competing demands, managing multiple deadlines, and setting clear expectations with stakeholders.
• Adaptable and calm under pressure; comfortable with ambiguity and rapid change, able to pivot priorities while maintaining quality.
• Administrative excellence with meticulous attention to detail and consistent follow‑through on tasks, actions, and documentation.
• Strong communicator with proven clear, concise writing and active listening skills as well as high emotional intelligence when working with senior leaders and cross‑functional teams.
• Proven relationship builder, fostering trust across teams, collaborating effectively, and representing leaders with professionalism and discretion.
• Demonstrated continuous improver; curious about new tools and workflows, proactively seeks time‑saving solutions and drives process improvements.
• Technical familiarity with experience with Microsoft Office or similar technologies to effectively collaborate across the team.

Responsibilities

• Strategic calendar and meeting management — manage a complex and evolving calendar across multiple time zones for one primary; support the preparation of agendas, briefing materials, and meeting logistics to maximize decision‑making time.
• Operational excellence and continuous improvement — Work with wider EA team to run day‑to‑day operational tasks and processes on site at the office, identify gaps, propose scalable solutions, and leverage productivity and AI tools to increase efficiency.
• Onboarding support — Partner with Talent Acquisition and hiring managers on recruitment, onboarding, and offboarding; manage equipment provisioning, security groups, and new‑hire setup.
• Expense management — Manage expense documentation, purchase orders, statements of work, reimbursements, and basic budget tracking while ensuring policy compliance.
• Event and travel coordination — Plan and execute internal and external events including off‑sites and seminars; arrange complex domestic and international travel, visas, and detailed itineraries. Some travel is required for internal organization events.
• Cross‑functional communication and stakeholder management — Build strong relationships across the organization and represent leaders with discretion and executive maturity.
• Community and mentorship — Share best practices and contribute to the growth of the Business Support discipline.

Benefits

• Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree