Executive Assistant

QTS Data Centers•Ashburn, VA

1d•$48 - $72

About The Position

As a global leader in digital infrastructure, QTS designs, builds and operates advanced data centers that support strategic AI, cloud and digital transformation initiatives. We are driven by a mission to connect the world for good and our people make it possible. Every single day, the creativity, dedication and genuine care for our communities are what push us forward and make this a truly special place to be. You are a motivated and organized individual, who enjoys working in an ever-changing environment and has a keen eye for attention to detail. You are ready to learn new skills, in a fast paced and growing industry with a focus on efficiency, organization, and strong communication to ensure smooth daily operations for our executives. You provide high-level administrative and office support to an assigned executive(s) and oversee various office operations. As an Executive Assistant with QTS, you will have the opportunity to work with our executives across the organization and support them to be successful in their day-to-day roles. For QTS, our Executive Assistants are a crucial element in our Executive Support organization, a key part of our team, and provide more than just administrative support. With customer service in mind, you will not only work with executives, but also their teams in prioritizing meetings, communications, and needs of our executive team.

Requirements

Five or more years of experience in an administrative function.
Strong communication skills.
Proficiency with technology including MS Office, email and other relevant programs.
Attention to detail and accuracy.
Problem solving skills.
Ability to operate with discretion and confidentiality.

Nice To Haves

Analytical skills, including the ability to perform basic spreadsheet functions.
Experience assisting with event planning, including coordinating logistics and ensuring smooth execution.
Experience writing communications on behalf of leaders for distribution.

Responsibilities

Manage an executive's calendar, scheduling meetings, and handling complex scheduling needs.
Act as a gatekeeper for the executive, filtering calls, emails, and visitors to ensure the executives time is used effectively.
Arrange travel itineraries, book flights, hotels, and transportation.
Handle incoming and outgoing communication, including emails, phone calls, and correspondence, and act as a point of contact for the executive.
Organize and maintain documents, prepare reports, and create presentations.
Assist with special projects and tasks, as needed, to support the executives' needs and objectives.
Prepare meeting agendas, take minutes as needed, and ensure efficient meeting flow.