Executive Assistant, Revenue Cycle

UMC Health System•Richmond, KY

About The Position

The Executive Assistant provides administrative support to one or more members of the UMC Executive team. The role supports executive operations through meeting and calendar coordination, document preparation, communications, purchasing, and general office administration. The position may interact with departments and employees across UMC, as well as patients, family members, patient representatives, and providers.

Requirements

High school diploma or GED.
More than five years of experience supporting an executive at the vice-president level or higher.
Proficiency with Microsoft Word, PowerPoint, and Excel.
Excellent organizational skills and attention to detail.
Ability to operate and troubleshoot general office equipment.
Excellent communication skills and fluency in reading, writing, and understanding English.
Typing speed of at least 45 words per minute with accuracy.
Ability to push, pull, and lift up to 10 pounds.

Responsibilities

Provide administrative support to one or more members of the UMC Executive team.
Greet and assist internal and external visitors by phone or in person.
Plan and host meetings, including coordinating venues, media, meals, invitations, and décor as needed.
Manage calendars, mail, expense reports, and documents requiring review or proofreading before distribution.
Keep assigned executives informed about onsite and offsite meetings and events requiring their presence.
Take meeting notes and compile, prepare, and distribute them as assigned.
Prepare PowerPoint presentations and spreadsheet analytics as assigned by the Director.
Manage purchase order requests, invoice payments, and supply orders.
May serve as a timekeeper by maintaining the department’s KRONOS Time and Attendance System.
Ensure office equipment is operational, troubleshoot issues, and initiate repairs or purchase orders as needed.
Work cooperatively with other executive administrative assistants and UMC leadership teams.
Perform other duties as assigned by the department.