Executive Assistant - Investment Banking

Guggenheim Partners • Chicago, IL

1d • Hybrid

About The Position

Guggenheim is seeking a proactive Executive Assistant to support its Chicago Investment Banking Team. Reporting into the Managing Director of Investment Banking Administration, this person will help to support executives in all administrative functions in order to increase the time they dedicate for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment. The Executive Assistant role is located in Chicago 4 days in office and 1 day remote.

Requirements

• Undergraduate degree in Business or a related field
• 5-10 years related administrative experience preferred

Nice To Haves

• Proficiency in Microsoft Office Suite
• Knowledge of DealCloud CRM and Workday preferred but will train
• Strong interpersonal, organizational, communication and problem-solving skills
• Strict attention to detail with ability to prioritize issues appropriately
• Detail-oriented and able to multi-task in a fast-paced environment
• Ability and experience in handling confidential information with professionalism
• Anticipate needs before they arise and take the initiative to find solutions
• Team player, who will approach challenges with optimism and is able to adapt to change
• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

Responsibilities

• Manage clerical, administrative and all business details
• Manage incoming calls and direct to appropriate parties
• Manage complex calendars across different time zones
• Assist in internal and external meetings and conference presentations
• Manage travel arrangements and prepare itineraries
• Process heavy volume of expense reports
• Perform other related duties as assigned or requested

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 251-500 employees