Executive Assistant, Investment Banking - Capital Markets

TD • New York, NY

20h • Onsite

About The Position

The Executive Assistant II TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team. This role reports to a TDBG Senior Vice President (SVP) and involves fully qualified administrative support, performing multiple tasks and/or a diverse range of tasks of medium complexity. The Executive Assistant takes a broad perspective to identify and resolve atypical or infrequent issues not covered by stated processes. Interaction is typically with internal customers/partners, and may include external partners. The focus of work is on completing day-to-day, weekly, and/or monthly processes or activities, potentially including longer-term routine tasks. The role offers autonomy and discretion to make decisions within well-defined parameters and may involve administering sensitive and/or confidential material requiring discretion. It requires proficiency gained through job-related training to perform various duties, along with working knowledge of the business unit/operational functions and relevant regulatory issues/requirements for jurisdictions.

Requirements

• Post-Secondary education
• 3+ years of experience
• Proficiency gained through job related training to perform a range of duties
• Working level knowledge of the business unit / operational functions
• Working level knowledge of regulatory issues/requirements for jurisdictions

Responsibilities

• Provides a high level of administrative support ensuring quality service and professionalism at every interaction
• Acts as the point of contact among executives, employees, clients and other external partners
• Manages information flow in a timely and accurate manner
• Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
• Manages expenses and prepare weekly, monthly or quarterly reports
• Formats information for internal and external communication – memos, emails, presentations, reports
• Takes minutes during meetings
• Screens and directs phone calls and distributes correspondence
• Supports broader team may manage office supply inventory, equipment, and other processes as required
• Prioritizes and manages own workload to meet SLA requirements for service and productivity
• Consistently exercises discretion in managing correspondence
• Understands and applies operating policies and procedures
• Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations
• Escalates non-standard or high-risk activities as necessary
• Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency
• Ensures necessary due diligence to support the accuracy of all activities
• Is knowledgeable of and comply with Bank Code of Conduct
• Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest
• Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit
• Participates in personal performance management and development activities, including cross training within own team
• Keeps others informed and up to date about the status / progress of projects and / or all relevant or useful information related to day-to-day activities
• Contributes to a fair, positive and equitable environment that supports a diverse workforce
• Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally

Benefits

• base salary
• variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan)
• health and well-being benefits
• savings and retirement programs
• paid time off (including Vacation PTO, Flex PTO, and Holiday PTO)
• banking benefits and discounts
• career development
• reward and recognition
• regular development conversations
• training programs
• competitive benefits plan
• access to an online learning platform
• variety of mentoring programs

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 101-250 employees