Executive Assistant (open to remote)

Reinsurance Group of America•Boulogne-Billancourt, Missouri

5h•$57,300 - $81,870

About The Position

Under supervision, the Executive Assistant performs complex, highly responsible, and confidential secretarial and administrative support activities for executive-level management and the related department. The role provides advanced support across scheduling, correspondence, presentations, reports, travel, meetings, expense reporting, communications, records management, office management, and vendor coordination. It also manages assigned projects, supports department initiatives, and liaises with internal teams to promote collaboration and ensure department priorities and company policies are followed.

Requirements

High school diploma, GED, or equivalent experience.
At least 7 years of secretarial and administrative experience.
Experience in a global business enterprise operating across continents, time zones, and cultures.
Prior experience working in a fast-paced environment.
Advanced Microsoft Word skills and intermediate Excel and PowerPoint skills.
Intermediate math skills.
Ability to maintain a high level of confidentiality and work independently.
Flexibility, initiative, and accountability.
Intermediate oral and written communication skills, including the ability to share and impart knowledge.
Ability to adapt quickly to new methods and work under tight deadlines and stressful conditions.
Ability to set goals, multitask, prioritize workload, and balance detail with departmental goals and objectives.
Intermediate investigative, analytical, and problem-solving skills.
Ability to work well within a team and participate in department projects.
Ability to coordinate projects and handle changing priorities.
Ability to foster customer service, liaise cross-functionally, and demonstrate a positive and professional image.

Nice To Haves

Associate’s degree (AA) or bachelor’s degree in arts or sciences (BA/BS).
At least 4 years of project coordination experience.
Direct business-to-business client experience.

Responsibilities

Prepare correspondence, spreadsheets, reports, PowerPoint presentations, and presentation materials, ranging from general to complex.
Maintain complex Outlook calendars and coordinate internal and external events.
Coordinate travel and accommodations, schedule meetings and conference calls, prepare and submit expense reports, and support onboarding of new resources.
Manage executive-level internal and external communications, including phone calls, voicemails, email, letters, and memos.
Manage assigned projects and provide administrative support for other special projects.
Maintain departmental file-sharing resources and intranet sites as requested.
Organize, retrieve, archive, and store electronic and paper department records.
Oversee and perform office management duties and general administrative tasks, including mail distribution, filing, copying, faxing, and scanning.
Liaise with internal cross-functional teams to support collaboration, communication, and awareness of department priorities.
Coordinate with Procurement and Legal to support timely contract execution in accordance with company policy.
Conduct initial review and coding of vendor invoices to support timely approval and payment.
Facilitate team-building events and build and maintain relationships with the broader RGA administrative assistant network.