Executive Assistant, FPRS
About The Position
The Executive Assistant will support the Head of Financial Protection & Retirement Solutions and one additional senior executive on the team. The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactively anticipate and manage a variety of executive needs. The Executive Assistant will exercise considerable discretion in judgment and confidentiality and will possess the organizational skills to support the varied tasks and deadlines that are required daily. The successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization.
Requirements
- Bachelor’s degree in business administration, related field, or relevant experiences.
- 5+ years of experience as an Executive Assistant supporting C-suite level senior executives.
- Organizationally savvy, with keen ability to read sensitive situations and respond effectively.
- Strong knowledge of all audio visual set up (i.e., video conferencing) and ability to successfully collaborate with AV team as dictated by meeting requirements.
- Excellent communication skills, both written and verbal.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage competing priorities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in project management and event coordination.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to work independently and as part of a team.
- Flexibility to work outside of regular business hours when needed.
- Flexibility to travel as needed to offsite meetings, key events etc (10% of time maximum).
- Must be legally authorized to work in the United States, without the need for employer sponsorship.
Responsibilities
- Provide proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.
- Demonstrate ability to solve problems and bring forward recommended solutions.
- Consistently demonstrate excellent judgment, and integrity, exhibiting a high level of confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.
- Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.
- Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts.
- Interact with executives and assistants internally and externally, responding to requests with an appropriate sense of urgency.
- Prioritize and manage your own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.
- Proactively address, or resolve issues, within own area of accountability and keep leadership informed of any matters requiring their attention.
- Collaborate with sourcing team and other necessary parties to initiate purchase orders (PO) and manage vendor payments effectively.
- Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
- Assist with other special projects, perform additional assignments, as needed – growth mindset.
Benefits
- Skill-building
- Leadership development
- Philanthropic opportunities
- Opportunities to build communities
- Opportunities to grow your career
- Contemporary, supportive, flexible, and inclusive benefits and resources
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What This Job Offers
Job Type
Full-time
Career Level
Executive
