Executive Assistant to the C-Suite

Tyvan LLC

1d

About The Position

Nutex Health is seeking a polished, highly discreet Executive Assistant to serve as the primary administrative partner to the Chief Executive Officer and provide coordinated support to the company’s corporate officers. The role is the professional face of the corporate office and manages front desk operations, officer calendars, travel, expenses, meeting preparation, Board and earnings logistics, and the flow of documents requiring officer review and signature. The CEO’s needs take priority among the officers supported.

Responsibilities include executive and stakeholder coordination; Board and governance administration; operational, financial, legal, and medical leadership support; shared calendar, signature-log, and document control; reception and office coordination; and executive special projects and process improvements. The role handles sensitive Board, financial, legal, personnel, physician, and other confidential information with discretion, following applicable company policies, including privacy and secure-document practices.

Requirements

• Minimum 5 years of executive administrative experience supporting C-suite executives.
• Exceptional discretion and judgment in handling sensitive and confidential information.
• Demonstrated ability to support multiple senior executives and manage competing priorities.
• Excellent written and verbal communication skills and a polished, professional demeanor and appearance.
• Advanced proficiency in Microsoft 365, including Outlook calendar and delegate access, Word, Excel, PowerPoint, and Teams.
• Strong organization, attention to detail, and follow-through.
• Ability to sit for prolonged periods and work on a computer.
• Ability to lift up to 15 pounds at times and to bend and squat.

Nice To Haves

• Bachelor’s degree preferred; equivalent combination of education and experience will be considered.
• Experience at a publicly traded company, including Board, earnings, or SEC filing support.
• Healthcare industry experience.
• Experience supporting a legal department or executing contract-routing and signature workflows.
• Workday experience.

Responsibilities

• Proactively manage calendars for the CEO, CFO, CLO, COO, and CMO, balancing meetings, Board commitments, investor activity, facility visits, external engagements, preparation, and travel.
• Prepare meeting agendas, briefing packets, background materials, and prior correspondence; capture action items, distribute follow-ups, and track completion.
• Arrange complex domestic and international travel, including air, ground transportation, lodging, and detailed itineraries, and adjust plans as needed.
• Prepare, reconcile, and submit expense reports with required receipts and documentation.
• Serve as the CEO’s point of contact for Board members, investors, officers, facility leaders, physicians, and external partners.
• Track the CEO’s commitments, priorities, deadlines, and decisions, and maintain contacts and professional obligations.
• Build and maintain the annual Board and committee calendar; coordinate meeting logistics, director travel, onboarding, reimbursements, and communications.
• Collect, format, assemble, version-control, and securely distribute Board books and committee materials; confirm receipt and enforce submission deadlines.
• Support preparation of meeting minutes, written consents, and resolutions; maintain corporate records and governance files; track Board requests and follow-ups.
• Coordinate recurring hospital leadership calls, facility visits, operational site reviews, leadership surveys, workgroup assignments, and related follow-up communications.
• Format and finalize Board memos, presentations, and operational reports, and route operational documents for signature.
• Coordinate earnings-cycle logistics, including preparation sessions, rehearsals, script version control, and call-day activities.
• Schedule meetings with external auditors, banks, lenders, analysts, and investors; coordinate investor conferences, roadshows, and site visits.
• Maintain secure handling of financial materials before public release.
• Route contracts and agreements for legal review and officer signature, track them through execution, and maintain organized files of executed agreements and corporate records.
• Maintain a legal deadline calendar for contract renewals, notice periods, filing dates, and litigation or regulatory deadlines.
• Schedule outside counsel meetings and calls, coordinate document exchanges, and handle privileged materials according to Legal’s instructions.
• Provide logistics support for SEC filings, including timeline tracking, signature collection, and coordination with contributing officers.
• Schedule physician leadership and medical director meetings; prepare and distribute physician communications and meeting materials; maintain confidentiality of physician-related materials and track related deadlines.
• Maintain a shared officer calendar, central signature log, access-controlled electronic records, and weekly look-ahead of officer meetings, deadlines, and visitors.
• Coordinate meetings involving multiple officers, including availability, agendas, and materials.
• Serve as the corporate office’s first point of contact; greet visitors, answer and route calls, manage visitor check-in and building access, and maintain the visitor log.
• Prepare conference rooms for officer, Board, and investor meetings, including room setup, refreshments, and audio-visual readiness.
• Keep reception and executive areas guest-ready; coordinate with the Office Manager on supplies, vendors, and facility needs; manage mail and deliveries; and coordinate front desk backup coverage.
• Support executive special projects, events, and initiatives, and recommend and implement improvements to processes, templates, and tools.
• Use Microsoft 365 tools, including Outlook, Teams, SharePoint, and OneDrive, to support scheduling, collaboration, and document management.
• Follow the stated work-prioritization order and escalate unresolved conflicts to the CEO or designee.
• Handle material non-public information and privileged information discreetly; comply with insider-trading, HIPAA, company privacy, and secure-document policies.
• Perform other duties as assigned.

Benefits

• Competitive salary commensurate with experience.
• Medical, dental, and vision plans, including zero-premium plans for employee-only coverage.
• HSA, FSA, and Dependent Care Account.
• 401(k) with company match.
• Employee Stock Purchase Program.
• Company-paid short-term disability, long-term disability, and life insurance; voluntary critical illness and life plans.
• Employee Assistance Program.
• PTO and paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior