Executive Assistant - C Suite (TEMP)
About The Position
Coherent is seeking a highly experienced Executive Administrative Assistant to serve as a proactive business partner and trusted extension of a C-Suite leader and the group’s leadership team. The role provides structure, preparation, coordination, and follow-through to support the C-Suite leader and broader organization across the business group and company. The successful candidate is exceptionally organized, diligent, and detail-oriented, able to retain important context and nuance, and takes ownership of commitments, meetings, materials, logistics, and follow-up. The position is based onsite in Santa Clara, California, Monday through Friday, and may involve occasional extended hours to meet project deadlines.
Requirements
- Bachelor’s degree required.
- 10 or more years of experience supporting senior executives in a complex, global organization.
- Demonstrated experience coordinating complex, cross-functional programs, meetings, or business processes.
- Exceptional organizational skills, attention to detail, and follow-through, with the ability to manage multiple priorities under tight deadlines.
- Strong written and verbal communication skills, including the ability to synthesize information and prepare materials for executive audiences.
- Proficiency with Microsoft Office, calendar management, virtual meeting tools, and collaboration tools.
- Ability to handle confidential information with professional discretion.
- Ability to work onsite Monday through Friday in Santa Clara, California.
Responsibilities
- Manage the C-Suite leader and BG General Manager’s calendar, travel, expenses, and day-to-day logistics, using sound judgment, discretion, and an understanding of business priorities.
- Prepare and coordinate business-group meetings across multiple continents, including agendas, presentations, talking points, participant lists, logistics, and follow-up.
- Ensure the appropriate stakeholders are included in meetings and that each meeting has a clear purpose and desired outcome.
- Lead planning and execution of business-group off-site meetings and other key leadership events.
- Track action items and commitments from staff and leadership meetings; follow up with owners, monitor progress, and close open items.
- Handle sensitive corporate, personnel, legal, and business information with confidentiality and professionalism.
- Improve the systems, processes, and operating cadence of the General Manager’s office so priorities are anticipated, work is organized, and responsibilities are completed with minimal direction.
- Provide coordination and administrative support across the management team to help ensure alignment, communication, and timely execution.
- Coordinate travel plans and related logistics for the business group’s core leadership team, including employees who report to the BG General Manager.
- Follow site EHS procedures and Coherent Corp. Corporate EHS standards.
- Depending on location, execute and maintain applicable ISO 9000, 9001, 14001, or other standards relevant to the position’s responsibilities within the Quality Management System and Environmental Management System.
- Adhere to Coherent Corp.’s ICARE values: Integrity, Collaboration, Accountability, Respect, and Enthusiasm.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
