Executive Assistant, Design
About The Position
The Executive Assistant, Design is a trusted partner to the EVP, Head of Design, providing senior-level administrative support to the EVP and 1–2 of her direct reports. The role enables the Design leadership team to focus on creative and strategic priorities by managing complex calendars, coordinating travel and events, and handling sensitive organizational information with sound judgment and discretion. The EA works under general supervision, independently exercising judgment on day-to-day priorities and escalating higher-stakes or sensitive matters to the EVP. This is an on-site role based in Mountain View, California.
Requirements
- At least 5 years of experience supporting a senior executive at VP level or above, ideally within a creative, design, product, or technology organization.
- Proven ability to manage complex, fast-changing calendars and competing priorities with sound judgment and minimal oversight.
- Extensive experience coordinating domestic and international travel arrangements and managing expense reporting.
- High proficiency with Google Workspace and comfort adopting new productivity and AI tools.
- Excellent written and verbal communication skills, including the ability to interact professionally with senior executives, creative talent, and external partners.
- Demonstrated discretion and professionalism in handling confidential and sensitive information.
- Experience planning and executing team offsites and events, including vendor and logistics coordination.
Nice To Haves
- Prior experience supporting a Design, UX, Creative, or Product leader or organization.
- Experience in media, entertainment, or technology industries.
- Familiarity with Paramount’s internal systems, such as Oracle Fusion.
- Experience supporting or coordinating across multiple executives or leaders concurrently.
- Bachelor’s degree or equivalent combination of education and experience preferred.
Responsibilities
- Manage complex, high-volume calendars for the EVP and her direct reports, proactively resolving scheduling conflicts and prioritizing time against evolving business needs.
- Coordinate domestic and international travel logistics and expense reporting for the Design leadership team.
- Lead planning and on-the-ground logistics for offsites and team collaboration events.
- Execute expense management activities with minimal guidance.
- Assess and advocate for office space needs with minimal guidance.
- Serve as a key point of contact between the EVP’s office and stakeholders across Product & Technology, HR, Legal, Finance, and external vendors and partners; determine independently what can be handled directly versus what requires escalation.
- Partner with other Product & Technology executive assistants to coordinate cross-organization initiatives and provide backup coverage as needed.
- Support onboarding logistics for new hires in the Design organization.
- Lead or support ad hoc special projects as assigned by the EVP.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) plan
- Life insurance coverage
- Disability benefits
- Tuition assistance program
- Paid time off
- Complimentary subscriptions to HBO Max, Paramount+, and other Skydance streaming services and digital news products
- Employee engagement opportunities, including exclusive screenings and events, speaker series, and volunteer activities
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
