Executive Assistant - Contractor

iCapital•New York, NY

15d•$50 - $55•Hybrid

About The Position

iCapital is hiring an Executive Assistant Contractor to provide administrative support to managing directors in its New York and tri-state area offices. The role regularly interacts and works with senior team members, including managing directors and managing partners. Employees in this role work in the office Monday through Thursday and may work remotely on Friday.

Requirements

7 or more years of experience as an executive assistant working with senior-level management.
An undergraduate college degree.
Ability to manage up through tact and anticipation of needs.
Strong attention to detail and a high level of confidentiality.
Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
Excellent written and verbal communication skills.
Strong experience managing schedules and processes in a fast-paced environment.
Experience scheduling global travel across multiple time zones and arranging multi-leg trips.
Ability to work as part of a team and comfortably support 30 or more people while reporting to a senior administrator.
Comfort operating in a dynamic environment and executing in situations where paths are uncharted.
Willingness and ability to provide executive support beyond the scope of a typical workday.

Responsibilities

Manage several senior managers’ calendars with a high level of detail, coordinating and prioritizing daily tasks.
Arrange complex and detailed travel plans.
Process expense reports in a timely manner.
Format information for internal and external communications, including memos, emails, presentations, and reports.
Help move deliverables forward, facilitate special requests, and contribute to and execute last-minute ideas.
Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.