Executive Assistant

State of Oregon•Portland, OR

14d•Hybrid

About The Position

Join our team as an executive assistant! In this role, you will support three area managers and crews with administrative tasks including scheduling meetings and preparing agendas. You’ll also have the opportunity to see transportation projects from start to finish! We need your organizational and administrative skills - apply today! We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions. Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

Requirements

Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.

Nice To Haves

Experience providing dedicated administrative support to upper-level management.
Knowledge of research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format.
Experience helping professional staff with a variety of special projects and assignments relating to project delivery, streamlining, process improvement or management issues.
Demonstrated organizational skills.
Demonstrated advanced skills using Microsoft Office 365 including Word, Excel, PowerPoint and Outlook.

Responsibilities

Provide confidential administrative and executive assistance.
Schedule appointments and maintain calendars for high level managers.
Prepare agendas and take meeting minutes.
Route paperwork for digital signatures.
Maintain personnel records and organizational charts.
Coordinate meetings and conferences, travel itineraries and accommodations.
Assist hiring managers with recruitments.
Purchase program specific supplies and trainings.
Work involves handling multiple priorities and projects with frequent interruptions.
Work is performed in an office environment using a computer.