Executive Assistant to the COO

University of Oregon Foundation•Eugene, OR

5d•$75,000 - $80,000•Onsite

About The Position

This position provides confidential administrative support to the COO and leadership team, fostering trust and representing commitment and dedication to our stakeholders. The person in this position exhibits high-level discretion; facilitates communications, and works effectively with efficiency, integrity and diplomacy.

Requirements

Experience managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment
Experience in high-level administrative tasks
Proficiency in Microsoft Office Suite and other organization systems
Excellent written and verbal communication skills
Basic understanding of audio/video equipment
Maintain confidentiality as required and appropriate

Responsibilities

Provide administrative support to the COO
Manage emails, phone calls, and other communication
Represent the COO and Foundation to internal and external stakeholders
Manage COO calendar
Schedule and manage meetings, collaborating with technology, and resolving conflicts
Manage documents, agendas, power point presentations and reports
Prepare presentations and reports, managing sensitive information
Provide support to other leadership team members, in particular schedule coordination and meeting preparation
Manage departmental deadlines
Research and compile information, identifying key considerations and making recommendations
Maintain procedures and other controls necessary in carrying out tasks
Provide backup support to President/CEO when needed
Handle confidential organizational, financial, and personal information with high integrity
Exhibit strong written and verbal skills
Continued industry education and personal development as it pertains to the role and the Foundation
Other tasks as requested