Executive Assistant (Administration Generalist 3) 30220

HII•McLean, VA

7d•Onsite

About The Position

HII - Mission Technologies is looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to several members of our Executive Leadership Team. This role requires exceptional judgment, multitasking ability, and a deep understanding of executive-level priorities in a fast-paced, mission-driven environment. The ideal candidate will serve as a strategic partner, ensuring seamless coordination, communication, and execution of leadership initiatives. This position will be based out of our McLean, VA location and offers a stable work environment, a mission‑focused team, and a welcoming, supportive culture.

Requirements

6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
Proactive and reliable approach to daily responsibilities, with the ability to anticipate routine needs.
Clearance eligibility (if required).

Nice To Haves

Bachelor's Degree preferred.
Experience supporting multiple executives simultaneously.
Familiarity with DoD protocols and executive-level government interactions.
Calm under pressure, with a high EQ and professional presence.
Ability to manage competing priorities with grace and precision.

Responsibilities

Coordinate complex calendars across multiple executives, including internal meetings, external engagements, and travel logistics.
Prepare agendas, briefing materials, and action trackers; attend select meetings to capture notes and ensure timely follow-through.
Arrange domestic and international travel, including itineraries, accommodations, and expense reconciliation.
Serve as a gatekeeper and point of contact for internal and external stakeholders; draft and manage correspondence with professionalism and discretion.
Assist with cross-functional projects, leadership offsites, and strategic planning sessions; track deliverables and deadlines.
Handle sensitive information with the utmost confidentiality, professionalism, and integrity.
Ensure executives’ preferences are reflected in daily operations; manage logistics for leadership events and engagements.