Executive Administrative Assistant, Campus Administration

Colorado Mountain College-Glenwood Springs•Edwards, CO

1d•$61,318 - $68,141•Onsite

About The Position

Under the direction of a Campus Vice President, Unit Chief, or other Executive Officer, the Executive Administrative Assistant provides direct administrative support, oversight, communications coordination, and data on a broad range of issues that are sensitive, confidential and/or complex in nature. Duties are performed at a fully operational level, using either established standard guidelines and/or procedural methods, or improvising solutions and alternatives.

Requirements

Education and experience sufficient for the rigors of the position. Examples may include a Bachelor’s Degree from an accredited institution and three years related work experience; or Associate’s Degree and five years related work experience, or High School Diploma/GED and seven years related work experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position.
Experience working with budgets, purchasing orders, accounts, preferred
Knowledge of variety of standard administrative and business methods and procedures; project management; English composition; standard Microsoft Office software, and familiarity with other automated systems, software, and office equipment.
Ability to: work independently and set priorities; coordinate and monitor projects and activities; multi-task; meet deadlines; deal with sensitive, confidential and/or difficult situations; communicate effectively orally and in writing; establish and maintain cooperative working relationships; read, write, speak, and understand English well; operate variety of office equipment; proficient in computer applications, including word processing, spreadsheets, and electronic mail; demonstrate analytical and problem solving skills; and ability to maintain strict confidentiality using good judgment; discretion and tact.
Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.
Must be authorized to work in the United States without the need for current or future sponsorship.
Successful completion of a background check including motor vehicles records report will be required.
Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned.
May require travel within the college district, altered work schedule and/or occasional evenings/weekend hours.

Nice To Haves

Bilingual (English/Spanish) or conversational language abilities preferred.

Responsibilities

Serves as the primary staff person and liaison for a senior executive, providing administrative support, communications, research, and troubleshooting services for a variety of complex and unique situations.
Makes high-level contacts of a sensitive nature requiring in-depth knowledge, initiative, discretion, diplomacy, and sound judgment.
Oversees and ensures administrative operations function smoothly and effectively in support of campus and departmental objectives.
Monitors and tracks campus and/or departmental operating budgets and expenditures; prepares financial reports and reconciliations; identifies variances; and works collaboratively with campus leadership and the Fiscal Manager to support effective budget management and fiscal stewardship.
Serves as the primary campus and/or departmental purchasing officer, overseeing procurement activities for instructional, operational, facilities, and programmatic needs. Coordinates the acquisition of goods and services; obtains quotes; processes purchase requests; reviews purchasing documentation and invoices; maintains procurement records; develops vendor relationships; ensures compliance with College purchasing policies and procedures; and collaborates with the Fiscal Manager to ensure accurate account coding, financial reporting, and fiscal accountability.
Responds to inquiries from faculty, staff, students, and the public.
Independently investigates issues and problems; drafts responses; identifies and refers matters to appropriate staff for action; and provides follow-up as needed.
Arranges, coordinates, and maintains schedules and calendars; monitors and tracks deadlines.
Coordinates meetings, events, projects, activities, and conference calls.
Provides staff support for meetings by preparing background information and briefing materials; taking, preparing, and disseminating minutes; and coordinating follow-up actions.
Prepares, edits, and composes correspondence, reports, presentations, and other communications.
Maintains records, files, and confidential information in accordance with College requirements and record retention standards.
Makes travel arrangements and prepares and coordinates reimbursements.
Acts as gatekeeper and liaison for the senior College executive, ensuring effective communication and coordination with internal and external constituents.
Performs research; compiles and summarizes information; and participates in the development and implementation of systems, special projects, programs, processes, reports, and publications.
Fosters positive relationships with internal and external constituents regarding College programs, activities, policies, and procedures.
Performs other duties as assigned.

Benefits

Medical
Dental
Vision
Life Insurance
Pet insurance
retirement contribution
tuition reimbursement
annual & sick time
mental health resources
healthy lifestyle benefits
affordable transitional housing may be available to the successful candidate based on eligibility and availability
relocation if applicable