Executive Assistant

Cotiviti•Remote,

1d•$72,000 - $97,000•Remote

About The Position

The Executive Assistant serves as a vital partner to leaders of the Client Medical Director and Medical Policy Director team, providing administrative support, ensuring efficient operations, and representing with professionalism and discretion. The ideal candidate excels in fast-paced environments, demonstrates exceptional organizational, communication and collaboration skills, discretion, and proactive problem solving. Duties include project support, analysis, research, correspondence, and meeting and travel coordination (some travel will be required).

Requirements

7+ years of proven experience as an administrator.
BS/BA degree in Communications, English, Marketing or relevant job experience.
Advanced-level or higher proficiency across MS Office suite of tools including Outlook, Word, Excel and PowerPoint.
Aptitude for learning new systems and processes
Excellent written and verbal skills, organization and the ability to prioritize efficiently.
Ability to work independently with limited oversight.
Ability to travel as needed (current expectations are a minimum of 4 days twice yearly)
Communicating with others to exchange information
Assessing the accuracy, neatness, and thoroughness of the work assigned
Remaining in a stationary position, often standing or sitting for prolonged periods
Repeating motions that may include the wrists, hands, and/or fingers
Must be able to provide a dedicated, secure work area
Must be able to provide high-speed internet access/connectivity and office setup and maintenance

Responsibilities

Coordinate and manage complex calendars, schedule meetings across multiple time zones internally and externally with partners and clients and proactively resolve conflicts or overlaps.
Organize departmental meetings (virtual and onsite): Helps to source offsite locations, prepares agendas and materials, ensure all logistics are managed. Candidates should expect to travel for onsite department meetings, approximately 4 days, twice yearly.
Arrange domestic travel, including flights, accommodations, and ground transportation where needed. Prepare detailed itineraries and manage expense reporting, ensuring compliance with company policies and timely reimbursement.
Provide administrative support for projects, coordinate with cross-functional teams, and assist in preparing presentations, reports, and documentation.
Coordination of meetings, calendars and data requests
Take minutes and notes during meetings and track action items through to completion.
Assist with new hire setup and coordinate onboarding logistics for team members.
Track departmental budget lines and process invoices and purchase orders, beyond standard expense reporting.
Coordinate team offsites and recognition or milestone celebrations.
Handle HR-related and strategic information with a high degree of discretion and sound judgment.
Performs other functions as assigned.
Complete all responsibilities as outlined in the annual performance review and/or goal setting.
Complete all special projects and other duties as assigned.
Must be able to perform duties with or without reasonable accommodation.
This job description is intended to describe the general nature and level of work being performed and is not to be construed as an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement and is subject to change as the needs of Cotiviti and requirements of the job change.