Executive Assistant (Hybrid)

Experian • Costa Mesa, CA

17h • Hybrid

About The Position

In this role, you will report to and provide high‑level, strategic administrative and operational support to the Global General Counsel (GGC), a senior executive overseeing global Legal and Compliance functions. You will acts as a trusted partner to the GGC, enabling focus on strategic priorities while ensuring seamless day‑to‑day operations across a complex, multinational environment.
This is a hybrid role working 3-4 days a week from our Costa Mesa location.

Requirements

• Bachelor's degree or equivalent experience
• Minimum 5 years of experience supporting senior executives (C‑suite or equivalent) in a fast‑paced, complex organization
• Project management experience
• Proven experience proactively managing executive calendars and logistics at a senior level Advanced‑level user of Microsoft 365, including Outlook, PowerPoint, Excel, Word, and Teams Hands‑on experience using Copilot and AI‑enabled tools to improve efficiency and quality of work
• Experience using Canva to create visually engaging presentations
• Experience collaborating with and serving as a back‑up for other Executive Assistants

Responsibilities

• Proactively manage the Global General Counsel's complex, global calendar, prioritizing meetings across time zones and balancing strategic, operational, and regulatory commitments
• Anticipate scheduling conflicts and resolve them independently
• Coordinate global travel arrangements, visas, itineraries, and expenses
• Provide project management support for Legal and Compliance initiatives, including tracking deliverables, timelines, and action items
• Prepare, edit, and format high‑quality presentations, reports, and briefing materials for executive leadership, Board, and external stakeholders
• Support preparation for Board and committee meetings, including agendas, materials, and follow‑ups
• Partner with Legal Operations, Compliance, and cross‑functional teams to drive execution of key priorities
• Serve as a key point of contact for internal and external stakeholders on behalf of the Global General Counsel
• Draft and review professional communications, ensuring clarity, and tone
• Manage sensitive and confidential information
• Leverage advanced capabilities of the Microsoft 365 suite (Outlook, PowerPoint, Excel, Word, Teams) to streamline workflows and enhance productivity
• Use Copilot and AI tools to support content creation, meeting preparation, summarization, and data analysis
• Design visually compelling presentations and materials using Canva and other visual tools
• Collaborate with other Executive Assistants, providing back‑up support when needed
• Provide on-site support in the Costa Mesa office and other locations for executive meetings and team events
• Share best practices, tools, and process improvements across the EA community
• Support onboarding and knowledge transfer for new leaders or team members

Benefits

• Great compensation package and bonus plan.
• Core benefits including medical, dental, vision, and matching 401K.
• Flexible work environment, ability to work remote, hybrid or in-office.
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees