Executive Administrative Assistant (Hybrid)

Intact Insurance Specialty Solutions • Plymouth, MN

13h • Hybrid

About The Position

This job is responsible for providing high-level administrative, clerical, and/or customer service support of a complex and confidential nature to top management. Prepares reports and recommendations for action by superior. Requires a broad knowledge of company policies and procedures as well as customary computer packages.

Requirements

• High school diploma with demonstrated experience required
• 6+ years of experience

Nice To Haves

• Associates or Bachelor’s degree strongly preferred.

Responsibilities

• Prepares correspondence, distributes outside and interoffice communication, and performs other secretarial duties, as required.
• Creates regularly scheduled reports, power point presentations and excel spreadsheets.
• Files documents, office product, and other materials, performs data entry of applicable office/division/group information, and maintains product library, references, and other indexes, as applicable.
• Pre-screens, prioritizes, and forwards all outside and interoffice communication to/for supervisor(s) or executive(s). Performs customer service function, as required.
• Develops and maintains network of relationships throughout company to facilitate communication and cooperation.
• Manages, coordinates and revises executive(s) schedules, appointments, meetings and travel arrangements. Arranges conference calls as needed.
• Edits and distributes office and project materials, and assists staff in developing and maintaining professional relationships with clients, regulatory agencies, and company offices.
• Handles various administrative tasks relating to personnel, office finances and supplies. Performs any other administrative duties relevant to applicable division.
• Trains administrative assistants, as necessary.

Benefits

• Comprehensive medical, dental and vision insurance with no waiting period
• Competitive paid time off programs
• 401(k) savings and annual contributions of up to 12% of annual salary
• Mental health support programs, life and disability insurance, paid parental leave and a variety of additional voluntary benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees