(Hybrid) Administrative Assistant

NFP•Austin, TX

15h•$42,000 - $72,000•Hybrid

About The Position

The Administrative Assistant is responsible for supporting an Executive team, in tandem with a Sr. Administrative Assistant. They will play an important role in enhancing multiple Executives’ effectiveness by performing a wide variety of complex, diverse, sensitive and confidential administrative functions, while providing overall gatekeeping and information management support. This position is hybrid, with the expectation of three to four days in person in NFP’s Austin office.

Requirements

Proficiency with Microsoft office products including Word, Excel, Outlook and PowerPoint
Ability to leverage the internet to research and retrieve information
Ability to express ideas clearly in written and oral communications
Strong organizational skills and ability to prioritize tasks
Strong problem-solving and time management skills
Thorough attention to detail
Ability to maintain strict confidentiality when appropriate
Proven ability to work individually or collaboratively as part of a team
At least five years' experience as an Executive Assistant supporting one or more Executives, preferably in Financial Services or Insurance.
College degree or equivalent industry related experience preferred

Nice To Haves

Experience with Concur a plus

Responsibilities

Act as gatekeeper to multiple Executives, understanding priorities in the organization and providing high level administrative support.
Schedule and manage calendars for multiple executives.
Schedule internal and external meetings and coordinate logistics for meetings/lunches (reserve and set up conference rooms, order catering, prepare meeting agenda, A/V technology as needed).
Arrange corporate travel by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.
Process invoices and expense reports, reviewing for accuracy and submitting for approval.
Track, order and organize department equipment and supplies.
Handle personal matters as necessary.
Commitment to culture requires a demonstration of professionalism, accountability, customer/client focus and teamwork.
Provide a bridge for smooth, accurate communication between the Executives and internal departments; demonstrating leadership to maintain credibility, trust, and support.
Actively participate with the Administrative support team on a variety of activities associated with NFP Austin.
Other duties as assigned.