Executive Administrative Assistant (Hybrid)

Intact Specialty Solutions•Plymouth, MN

1d•Hybrid

About The Position

At Intact Insurance Specialty Solutions, we are experts in the specialty insurance market, providing customized solutions backed by targeted risk control and claims services. Our employees are passionate about delivering insurance coverage aligned with our targeted customer groups. The U.S. team has an opportunity for an Executive Administrative Assistant to join the Claims team in Plymouth, MN. This role provides high-level administrative, clerical, and customer service support of a complex and confidential nature to top management. The position involves preparing reports and recommendations for superiors, requiring broad knowledge of company policies, procedures, and standard computer packages.

Requirements

High school diploma with demonstrated experience required.
6+ years of experience.

Nice To Haves

Associates or Bachelor’s degree strongly preferred.

Responsibilities

Prepares correspondence, distributes outside and interoffice communication, and performs other secretarial duties.
Creates regularly scheduled reports, PowerPoint presentations, and Excel spreadsheets.
Files documents, office products, and other materials; performs data entry of applicable office/division/group information; and maintains product library, references, and other indexes.
Pre-screens, prioritizes, and forwards all outside and interoffice communication to/for supervisor(s) or executive(s).
Performs customer service functions as required.
Develops and maintains a network of relationships throughout the company to facilitate communication and cooperation.
Manages, coordinates, and revises executive(s) schedules, appointments, meetings, and travel arrangements.
Arranges conference calls as needed.
Edits and distributes office and project materials, and assists staff in developing and maintaining professional relationships with clients, regulatory agencies, and company offices.
Handles various administrative tasks relating to personnel, office finances, and supplies.
Performs any other administrative duties relevant to the applicable division.
Trains administrative assistants, as necessary.