Executive Assistant

Optima Dermatology•Portsmouth, NH

22d•Onsite

About The Position

Multi-site Dermatology Group Seeks Executive Assistant Portsmouth, NH Optima Dermatology is recruiting an Executive Assistant to join our Practice Support Center, based in Portsmouth, NH. Position Details: We are looking for an Executive Assistant to perform a variety of administrative and research tasks in support of our executive team. Responsibilities include managing calendars, making travel arrangements, and executing on a wide variety of research projects. To be successful in this role, the candidate will be well-organized, have great time management skills and be able to work with limited guidance.

Requirements

Bachelor’s Degree
Work experience as an Executive Assistant or other administrative role preferred
Technologically savvy
Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
Excellent MS Office skills
Excellent, highly professional written and verbal communication skills
The ability to multi-task and prioritize job duties; ability to manage requests from several key stakeholders
Outstanding organizational and time management skills; anticipate problems and respond proactively
Must be able to complete tasks with accuracy and attention to detail
Handles matters proactively and expeditiously and follows through on projects to successful completion
Ability to solve problems within the scope of the role
Ability to work independently with minimal supervision
Ability to effectively present information to senior management
Discretion and confidentiality

Responsibilities

Act as the point of contact among executives, employees, clients, and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and setup meetings, as well as coordinating Board meetings, recurring leadership meetings, and company wide recurring meetings
Make travel and accommodation arrangements
Track and manage expenses
Assist with coordination and tracking of company events
Conduct and compile research projects
Input, maintenance, and reporting of contacts/records in the company’s CRM
Act as an office manager by keeping up with office supply inventory
Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable
Provide back-up support for other staff members and Management
Triage and respond to miscellaneous requests from key stakeholders
Organize and mail gifts, letters and thank you packages
Assist CEO and Chief Growth Officer with personal requests and matters