Executive Assistant

Mosaic Health Careers • Muskegon, MI

15d

About The Position

Muskegon Family Care is looking for a Full- Time Executive Assistant to join our Supportive & Collaborative Team. Muskegon Family Care offers a competitive benefit package including, Paid Time Off, Holiday Pay, Vendor Discounts, Tuition Reimbursement up to $1,500 annually, and a 401K- safe harbor contribution, we match 100% up to 3% employee contribution: 50% for the next 2% employee contribution.

Student Loan Forgiveness: Working for Muskegon Family Care may allow you to participate in programs that forgive the balance of qualifying student loans. Information/eligibility is available from the U.S. Department of Education.

Position Overview
Under the direct supervision of the President/CEO, the Executive Assistant provides the President/CEO with daily administrative support and coordinates scheduling of CEO and Board of Directors meetings and committee meetings as required. The Executive Assistant exercises important judgement and discretion in matters impacting c-suite management regarding matters of considerable importance to the CEO and the operation of Muskegon Family Care.

Requirements

• High school diploma or general education degree (GED) required.
• Associate’s degree or one (1) to three (3) years related experience and/or training; or equivalent combination of education and experience preferred.

Responsibilities

• Attends selected Management Team meetings and takes minutes, prepares minutes for Management Team review, prepares agenda and information packets for Management team meetings and prepares monthly Productivity Reports for Management Team as required or requested.
• Gathers and formulates information as requested for Federal, State and regulatory agencies for audits and compliance
• Prepares monthly and periodic Board, QA, Executive, Finance and nominating minutes reports.
• Works on Special Projects as assigned.
• Administrative support to Chief Executive Staff, Directors, and Board Members.
• Maintain database (software) – data entry, reports, and mailings to partners, donors, executive team and Board of Directors.
• Review In-house and Out-source printing of patient and staff communication, for compliance and accuracy.
• Responsible for CEO and management team reports as assigned.
• All other duties as assigned.

Benefits

• Paid Time Off
• Holiday Pay
• Vendor Discounts
• Tuition Reimbursement up to $1,500 annually
• 401K- safe harbor contribution, we match 100% up to 3% employee contribution: 50% for the next 2% employee contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED