Executive Assistant

Careers In Nonprofits • Chicago, IL

22d • Hybrid

About The Position

A mission-driven higher education nonprofit is seeking a highly organized Executive Assistant to support the President and Chief of Staff in a fast-paced, collaborative environment. This role is ideal for a proactive professional who thrives on managing complex schedules, coordinating high-level communications, and ensuring executive operations run smoothly. The Executive Assistant will serve as a key representative of the President’s Office and must maintain a high level of professionalism, discretion, and attention to detail.

Requirements

• 2+ years of administrative experience required
• Prior experience supporting senior executives or C-level leadership required
• Bachelor’s Degree required
• Strong organizational, written, and verbal communication skills
• Ability to manage multiple priorities with discretion and professionalism
• Detail-oriented with strong follow-through and problem-solving skills

Nice To Haves

• Experience working in higher education and/or mission-driven organizations
• Demonstrated engagement in volunteer, nonprofit, or mission-oriented work
• Experience supporting executives in fast-paced or highly collaborative environments

Responsibilities

• Manage and triage the President’s inbox, routing communications appropriately and drafting responses as needed
• Oversee the President’s calendar and structure daily scheduling priorities, including coordinating meeting logistics and resolving scheduling conflicts
• Support the Chief of Staff with calendar management and scheduling coordination
• Prepare daily briefs, agendas, and meeting materials to ensure the President is fully prepared for engagements and events
• Track action items, deadlines, and executive commitments, following up with internal and external stakeholders as needed
• Provide ad-hoc administrative and operational support to the President and Chief of Staff
• Maintain professionalism and strong communication while representing the President’s Office internally and externally

What This Job Offers

• Job Type: Full-time
• Career Level: Executive