Executive Assistant

Mortenson • Charlotte, NC

14h • $39 - $52

About The Position

Mortenson is currently seeking an Executive Assistant that will be responsible for providing high quality, professional, and timely executive assistance to Operating Group Leadership.

Requirements

• Associate or bachelor's degree in Business Administration or equivalent experience
• Minimum four years administrative experience, with at least one year of executive administrative support
• Ability to maintain a high level of confidentiality and discretion
• Detail-oriented with the ability to organize and manage multiple projects
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Adaptive, effective communication and active listening skills
• Positive and professional attitude with strong customer service skills
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

• Construction-related business experience preferred

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings
• Order and manage technology items and office supplies; maintain printers and reconcile reports
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing
• Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree