Executive Assistant, VPs, Operations and Renewals (Remote)

Cisco•Bellevue, WA

1d•Remote

About The Position

The Executive Assistant will support two Vice Presidents on Cisco’s Splunk Renewal Operations team. The team works to improve the Splunk business renewal rate, address roadblocks in top deals, transform renewal strategy, and advance strategic initiatives. This role requires a forward-thinking, approachable professional with strong communication skills, judgment, initiative, integrity, attention to detail, and the ability to handle sensitive information while balancing strategic and tactical work in a collaborative, lively environment. The position manages executive calendars and engagements; coordinates meeting agendas, locations, technology, logistics, briefing materials, notes, and follow-up actions; prepares travel packs and makes detailed global travel arrangements; and supports authorized correspondence and approvals. The Executive Assistant also provides analytical support for special projects, prepares reports, and prepares for and accompanies the VP at large corporate events where executive support is needed. The role is remote and may be performed from any location within the United States.

Requirements

At least 4 years of experience in an administrative environment.
At least 2 years of experience supporting a principal at director level or above.
Expert-level knowledge of Windows desktop applications, including Outlook, Word, Excel, and PowerPoint.
Experience with calendar management, meeting planning, and travel coordination.
Excellent verbal and written communication skills, including the ability to work with executive and senior staff and clients at all levels.
Strong interpersonal skills, independent judgment, integrity, attention to detail, and ability to handle confidential information.
Ability to take initiative, manage a full desk, solve problems, make decisions, and balance strategic and tactical work.

Nice To Haves

Past work experience in the high-tech industry.
Prior Cisco experience.
Associate degree.

Responsibilities

Manage VP calendars, prioritize schedules and meetings, and determine appropriate attendees or delegates.
Maintain a list of VP speaking engagements and coordinate with the communications team to prepare required content.
Plan and organize meetings, including agendas, locations, meeting technology, logistics, briefing documents, notes, and post-meeting action items.
Prepare travel packs for international trips and major domestic events, combining event information, travel logistics, and customer or team requests.
Act as an authorized proxy for communications and approvals; answer general questions, refer routine matters, and follow up on completion.
Resolve issues within established policies and guidelines, mentor administrative community members on problem solving, and identify when executive action and recommendations are needed.
Make detailed global travel arrangements and optimize itineraries for calendared meetings while handling Cisco expenses.
Work directly with airlines to arrange available Global Services benefit upgrades.
Provide analytical support for executive special projects by researching issues, analyzing problems, compiling data, and preparing reports.
Prepare and brief itineraries for large corporate events and accompany the VP when executive support is needed.
Handle sensitive and confidential matters and materials professionally.

Benefits

Medical insurance
Dental insurance
Vision insurance
401(k) plan with Cisco matching contribution
Paid parental leave
Short- and long-term disability coverage
Basic life insurance
Paid holidays
Floating holiday for non-exempt employees
Paid day off for employee’s birthday
Paid year-end holiday shutdown
Paid personal wellness days
Paid vacation or flexible vacation time off, depending on employee classification
Paid sick time
Additional paid time away may be requested for critical or emergency family issues
Optional paid volunteer days
Annual bonuses for non-sales roles, subject to Cisco policies
Potential Cisco restricted stock unit grants, subject to eligibility and vesting conditions