Executive Assistant, VPs, Operations and Renewals (Remote)
About The Position
The Executive Assistant supports two VPs on Cisco’s Splunk Renewal Operations team. The team works to improve renewal rates, address roadblocks in top deals, transform the renewals strategy, and advance strategic initiatives. The role requires a forward-thinking, professional, approachable, and detail-oriented person with outstanding communication skills, sound judgment, integrity, and the ability to balance strategic and tactical work. The position involves managing executive calendars, coordinating speaking engagements and meetings, preparing travel briefings and arrangements, supporting correspondence and approvals, assisting with special projects, and providing support at large corporate events. The role handles sensitive and confidential matters and materials. It can be performed from any location within the United States.
Requirements
- At least 4 years of experience in an administrative environment.
- At least 2 years of experience supporting a principal at director level or above.
- Expert-level knowledge of Windows desktop applications, including Outlook, Word, Excel, and PowerPoint.
- Experience managing calendars, planning meetings, and coordinating travel.
- Excellent verbal and written communication skills, including the ability to connect with executive and senior staff and clients.
- Strong interpersonal skills, independent judgment, integrity, initiative, attention to detail, problem-solving ability, and discretion with confidential information.
Nice To Haves
- Past work experience in the high-tech industry.
- Prior Cisco experience.
- Associate degree.
Responsibilities
- Manage the VPs’ calendars, prioritize schedules and meetings, and determine who receives calendar access, which meetings are attended, and who may attend in their place.
- Maintain a running list of VP speaking engagements and coordinate with the communications team to prepare required content.
- Plan and organize meetings, including agendas, locations, meeting technology, logistics, briefing documents, notes, and post-meeting action items.
- Prepare travel briefing packs for international trips and large domestic events, combining event information, travel logistics, and customer or team requests.
- Act as an authorized proxy for communications and approvals; answer general questions, direct routine matters to appropriate parties, and follow up on completion.
- Resolve issues within established policies and guidelines, mentor administrative community members on problem solving, and identify when executive action is needed, providing recommendations where appropriate.
- Arrange global travel and itineraries, considering calendared meetings and coordinating with airlines on available Global Services upgrades.
- Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports.
- Prepare and brief itineraries and accompany the VP at large corporate events such as GSX when executive support is needed.
- Handle sensitive and confidential matters and materials professionally.
Benefits
- Medical, dental, and vision insurance
- 401(k) plan with Cisco matching contribution
- Paid parental leave
- Short- and long-term disability coverage
- Basic life insurance
- Paid holidays and a floating holiday for non-exempt employees
- Birthday day off, year-end holiday shutdown, and personal wellness days
- Paid vacation time for non-exempt employees or flexible vacation time off for eligible exempt employees
- Paid sick time
- Additional paid time away may be requested for critical or emergency family issues
- Optional paid volunteer days
- Annual bonuses for eligible non-sales employees
- Potential Cisco restricted stock unit grants
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
