Executive Assistant - Law Department

Regeneron Pharmaceuticals • Sleepy Hollow, WY

5d • Onsite

About The Position

At Regeneron, we pair science with technology to accelerate the discovery and delivery of life‑changing medicines. We are searching for an Executive Assistant to support Law Department executives who oversee and interact with multiple functional teams, including Privacy, Trade Controls, and Industrial Operations Law — as well as the attorneys and professionals within those teams. This role requires advanced understanding of the Law Department and its business clients, including key relationships. We're looking for someone who brings strategic thinking, technological fluency, and genuine curiosity to the work of a fast-moving, high-impact legal team. The Executive Assistant will exercise considerable judgment and initiative, with the ability to influence stakeholders and understand key relationships.

Requirements

• Associate or bachelor’s degree preferred.
• 8 or more years of administrative experience required, with at least 4 years supporting senior leaders in a business or legal environment.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.
• Proven ability to manage complex calendars, orchestrate senior‑level meetings and events, and coordinate domestic/international travel with precision.
• Exceptional organization, prioritization, and follow‑through; positive, can‑do attitude and respect for colleagues at all levels.
• Flexibility to support after‑hours needs tied to executive travel, global time zones, and critical events.

Nice To Haves

• Strategic thinking
• Technological fluency
• Genuine curiosity
• Ability to influence stakeholders
• Adaptability to change, ambiguity, and shifting priorities
• Comfort working with senior leaders and understanding their expectations
• Ability to readily learn company and Law Department policies, practices, and resources

Responsibilities

• Managing complex calendars, expenses, and time commitments for executives.
• Anticipating the needs of leaders and teams before they arise; resolving scheduling conflicts with minimal direction.
• Triaging incoming requests and inquiries, escalating time-sensitive or significant matters with good judgment and discretion.
• Identifying, developing, and implementing process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows and independently executing solutions.
• Leveraging AI tools (such as Microsoft CoPilot) to draft communications, summarize information, and streamline administrative workflows.
• Planning, managing and executing internal and external meetings end‑to‑end, including team meetings, large offsites, live trainings, and cross-functional gatherings, with attention to gathering agendas, logistics, coordination with stakeholders, catering decisions, materials and follow up.
• Building polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks.
• Submitting requisitions, tracking of deadlines, monitoring purchase orders and renewals.
• Collaborating cross‑functionally and serving as a trusted partner to peers.
• Communicating effectively across all levels while maintaining confidentiality.
• Demonstrating organizational knowledge and understanding leader priorities, including support for increasingly complex responsibilities.
• Handling travel arrangements and expense reports for executives including managing complex international travel (typically VP+), visas and expense reporting.
• Maintaining departmental SharePoint, Teams and Intranet sites, keeping them current, organized and useful as working resources.

Benefits

• Health and wellness programs (including medical, dental, vision, life, and disability insurance)
• Fitness centers
• 401(k) company match
• Family support benefits
• Equity awards
• Annual bonuses
• Paid time off
• Paid leaves (e.g., military and parental leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree