Department Assistant

UMC Health System

23h•Onsite

About The Position

The Department Assistant performs general clerical or administrative duties to support the staff and overall maintenance of an assigned department. Daily assignments may include but are not limited to: answering phones, directing visitors, scheduling appointments, preparing documents, generating reports, filing, scanning, handling incoming and outgoing fax, and any other assigned duties. The person in this role will have interactions with all departments and employees within UMC. Interactions with external vendors and medical staff may also be required.

Requirements

High School Diploma or GED
+1 year of related office support or administrative experience
Demonstrated communication skills, both verbally and in writing. Must be able to speak, read, and write English
Good organizational skills and attention to detail
Proficient in Microsoft Office
Ability to maintain confidentiality

Responsibilities

Answering phones, directing visitors, scheduling appointments, preparing documents, generating reports, filing, scanning, handling incoming and outgoing fax, and any other assigned duties.
Greets and assist visitors to the assigned department, both internal and external
Coordinate any deliveries for assigned department
Serves as Scribe in department and all other assigned meetings
May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance
Collaborate with other department administrative staff to coordinate the set up and breakdown for department meeting, meals, and special events
Prepare reports and other departmental presentations as requested
Process and deliver mail for assigned department
Assist in providing clerical support for staff members within the assigned department
May be asked to edit timecards, perform troubleshooting of office equipment
All other assigned duties as requested by assigned department