Executive Assistant
About The Position
A fast-growing, AI-forward technology company is seeking an exceptional Executive Assistant to the Co-Founder & CEO to act as a true force multiplier within the executive office. This is a high-impact, high-trust role supporting a globally operating CEO in a fast-paced, mission-critical environment. You will begin in a traditional, full-scope EA capacity and quickly evolve the role by leveraging AI tools and automation—building systems that enhance speed, precision, and execution. This role is ideal for a highly organized, proactive operator who thrives in complex environments and is excited to integrate AI into executive workflows.
Requirements
- 4–8 years of experience supporting CEOs or senior executives in fast-paced tech environments
- Proven ability to manage complex calendars, inboxes, and international logistics with minimal oversight
- Exceptional written and verbal communication skills
- Strong judgment, discretion, and ability to handle sensitive information
- Highly organized, proactive, and able to manage shifting priorities
- Comfortable working across global time zones with schedule flexibility
- Strong proficiency in Google Workspace and/or Microsoft Office tools
- Interest in AI tools and enthusiasm for building AI-augmented workflows
Nice To Haves
- Experience supporting globally distributed teams or international executives
- Exposure to government, defense, or regulated environments
- Experience with board and investor coordination
- Familiarity with tools like Salesforce, NetSuite, or similar platforms
- Multilingual or international experience
Responsibilities
- Manage the CEO’s calendar across daily, quarterly, and annual planning cycles, ensuring alignment with company priorities
- Monitor and triage a high-volume inbox; draft responses and prioritize critical communications
- Coordinate complex international travel, including multi-country itineraries and last-minute changes
- Prepare meeting briefings, agendas, and materials (increasingly AI-assisted)
- Attend meetings as needed, capture action items, and drive follow-through across leadership
- Serve as a key liaison to executives, board members, investors, partners, and government stakeholders
- Coordinate executive meetings, offsites, board events, and customer engagements
- Draft communications on behalf of the CEO and maintain key documents and files
- Handle sensitive and confidential matters with absolute discretion
- Provide scheduling, travel, and expense support to additional senior leaders (Co-Founder and CRO)
- Coordinate cross-functional initiatives with the Chief of Staff and executive team
- Support board, investor, and leadership meetings, including logistics and follow-ups
- Manage administrative workflows such as expenses, document routing, and contact management
Benefits
- Remote-first flexibility with global exposure
- Opportunity to work directly with a founder-led executive team
- High-growth environment with strong ownership and career development
- Unique opportunity to build AI-augmented executive operations
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
