Executive Assistant

Fourth•Austin, TX

6d•Remote

About The Position

The Executive Assistant will report to the Chief Human Resources Officer (CHRO) and provide administrative support to up to 4 executives across the business. This role is focused on delivering high-quality executive support through strong organization, communication, and coordination skills in a fast-paced SaaS environment. The ideal candidate is highly organized, detail-oriented, collaborative, and able to manage multiple priorities while maintaining professionalism and discretion. This position requires strong calendar management, meeting coordination, travel planning, and communication support skills.

Requirements

3-6 years of Executive Assistant or Administrative Assistant experience supporting senior leaders
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to prioritize multiple tasks and adapt in a fast-paced environment
Proficiency with: Microsoft 365, Slack, Confluence, Concur or similar expense management tools

Nice To Haves

Experience supporting leaders in a SaaS or technology company
Experience coordinating travel and meetings across multiple time zones
Familiarity with basic financial or budget-related process

Responsibilities

Manage complex calendars for up to 4 executives, including scheduling meetings, resolving conflicts, coordinating priorities, and maintaining focus time where appropriate.
Coordinate domestic and international travel arrangements including flights, hotels, transportation, itineraries, and related logistics. Prepare and submit expense reports using Concur or similar systems.
Coordinate logistics for leadership meetings, team meetings, offsites, and internal events. Prepare meeting invitations, agendas, materials, and follow-up action items as needed.
Provide day-to-day administrative support including document preparation, correspondence, file organization, and support for presentations and reporting materials.
Serve as a professional point of contact for internal and external stakeholders. Ensure timely communication and appropriate follow-up on behalf of supported executives.
Partner effectively with other Executive Assistants and business teams to support scheduling alignment, meeting logistics, and company initiatives.
Handle sensitive and confidential information with discretion and professionalism at all times