Executive Assistant

EnergyHub • New York, NY

15d • Onsite

About The Position

As the Executive Assistant, you’ll work at the heart of our leadership team and play a critical role in making sure the business runs smoothly at the highest levels. This is not a traditional administrative role - you’ll be a strategic partner and trusted operator, owning key workflows, ensuring airtight execution, and keeping things moving in a fast-paced environment. If you thrive on high ownership, thoughtful execution, and supporting bold leaders, we want to meet you.
This role is key to our company’s day-to-day operations, and so it is required to work from our Brooklyn office 4-5 days per week.

Requirements

• A seasoned operator with 8+ years of experience in executive support, business operations, or a similar function; tech, startup, or fast-paced environments are a plus
• Unflappable under pressure: you stay calm, clear-headed, and focused when the stakes are high
• Curious, proactive, and solution-oriented: you’re always two steps ahead
• Highly organized and detail-oriented: nothing slips through the cracks on your watch
• An exceptional communicator with strong emotional intelligence and sound judgment

Responsibilities

• Serve as a right-hand partner to the CEO, acting as an extension of their time, energy, and judgment
• Manage complex scheduling and calendar coordination across time zones with precision and thoughtfulness for three executives
• Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups to ensure top-tier execution and communication
• Facilitate internal communications and support executive alignment across functions and teams
• Handle sensitive information with discretion and professionalism; maintain absolute confidentiality
• Coordinate travel logistics and day-to-day operations
• Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Manage the company’s corporate credit card ensuring invoices are submitted and paid on time
• Coordinate weekly EnergyGrub for the Brooklyn office, taking into consideration dietary restrictions
• General physical office duties

Benefits

• EnergyHub offers a generous benefits package including 100% paid medical for employees and a 401(k) with employer match.
• We offer a casual environment, the flexibility to set your own schedule, a fully stocked fridge and pantry, free Citi Bike membership, secure bike rack, gym subsidy, paid parental leave, and an education assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 101-250 employees