Executive Assistant - Digital Science and Automation Solutions

Thermo Fisher Scientific • Waltham, MA

2d • Onsite

About The Position

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. This pivotal role within Digital Science and Automation Solutions (DSAS) will partner with two visionary leaders driving transformative change in laboratory technology and digital innovation. As Executive Assistant to both the Vice President/General Manager of Digital Science & Automation Solutions and the Vice President of IT Strategic Lab Transformation Engagements, you'll be at the heart of our division's mission to revolutionize how laboratories operate through cutting-edge digital solutions and automation. Digital Science and Automation Solutions is pioneering the future of lab connectivity and workflow optimization, helping customers accelerate scientific discovery through intelligent, integrated platforms. In this dynamic environment, your work will directly support leaders who are shaping the digital transformation of laboratories worldwide.

Requirements

• High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
• Outstanding organizational and time management skills with the ability to manage multiple competing priorities
• Strong written and verbal communication skills with exceptional attention to detail and professional presence
• Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
• Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
• Experience managing complex calendars across multiple time zones
• Experience coordinating complex international travel and detailed logistics, including managing visa requirements
• Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
• Proven ability to work independently, anticipate needs, and proactively solve problems
• Strong project management and event planning capabilities
• Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
• Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
• Flexibility to support global teams and occasionally work outside standard business hours
• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

Nice To Haves

• Preferred Fields of Study: Business Administration, Secretarial Science or related field

Responsibilities

• Serve as a trusted partner to two Vice Presidents, managing complex, multi-time-zone calendars and prioritizing competing demands across strategic initiatives
• Coordinate sophisticated international travel arrangements, including logistics across multiple countries and visa requirements
• Support high-impact business mechanisms, leadership meetings, and strategic planning sessions that drive the division's digital transformation agenda
• Ensure seamless communication flow across the organization, acting as a liaison between executives, cross-functional teams, and external stakeholders
• Handle confidential and sensitive information with absolute discretion, maintaining the highest level of professionalism
• Manage special projects and initiatives to completion, demonstrating proactive problem-solving and creative thinking
• Coordinate and plan executive-level meetings, town halls, and events that foster collaboration within DSAS and across Analytical Instruments Group
• Prepare executive communications, presentations, and briefing materials with exceptional attention to detail
• Process expense reports and financial documentation using corporate systems
• Anticipate executive needs and take initiative to streamline operations and improve efficiency
• Collaborate effectively within a matrix organization, building strong relationships across divisions and geographies

Benefits

• Competitive remuneration
• Annual incentive plan bonus scheme
• Healthcare
• Company 401k
• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
• At least 120 hours paid time off (PTO)
• 10 paid holidays annually
• Paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave)
• Accident and life insurance
• Short- and long-term disability in accordance with company policy
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED