Executive Assistant
County of Lancaster•Lancaster, PA
•Onsite
About The Position
Working independently and with limited supervision, the Executive Secretary provides support to the Commissioners, County Administrator/Chief Clerk and Deputy Chief Clerk, handling a variety of non-routine, highly responsible, confidential tasks.
Requirements
- High school diploma and at least five years of work experience where demands are complex and involve resolution of problems; or, Having obtained business school and/or college credits and are able to excel in the organization of complex information.
- Must be computer literate and possess strong communication skills (both verbal and written)
- Be able to prioritize and maintain a busy workload in a fast-paced environment while ensuring accuracy, efficiency and attention to detail.
- Knowledge of Microsoft Office Suite required.
Nice To Haves
- Knowledge of PeopleSoft preferred.
- Prior experience transcribing minutes preferred.
- A basic understanding of local, state, and federal government operations is preferred.
Responsibilities
- Provide primary administrative support for County Commissioner, which includes scheduling appointments, events and meetings; prioritizing schedules to avoid conflicts.
- Act as recording secretary, taking minutes for the Board of Commissioner weekly work sessions and other meetings as required. Accurate documentation is a must.
- Proofread agendas, motions, resolutions and completed minutes to ensure concise information that follows policy and format.
- Communicate with department heads, elected officials, legislators, boards, committees, governmental agencies, citizens and County employees. Disseminate information and resolve discrepancies related to assigned work regarding a variety of subjects.
- Coordinate scheduling of events, rooms, meetings, etc., in order to accommodate various events, meetings, ceremonies, etc.
- Provide backup coverage for other assistants as needed.
- Prepare proclamations and Letters of Commendation as requested for the BOC.
- Make recommendations regarding policy and procedure using established county guidelines.
- Work collaboratively with the administrative team to develop standard office procedures for the Commissioners’ Office.
- Other duties as assigned to fulfill the mission of the Commissioners' Office.
Benefits
- comprehensive healthcare coverage
- a pension plan
- flexible spending accounts
- tuition reimbursement program
- paid time off for sick, vacation and holidays
- an employee assistance program
- family medical leave
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
