Executive Assistant

Viral Nation Inc. • Toronto, ON

52d • $55,000 - $70,000

About The Position

At Viral Nation, we specialize in building social-first ecosystems for brands to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing digital brands. Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward. We’re driven to push boundaries and think beyond today to deliver strategies, and we’re just getting started.
While we continuously exceed our goals, we need your help – our success is only as great as our people. Strong performance leads to high expectations, and we must keep raising the bar!
Viral Nation is looking for an energetic, dynamic, proactive individual to join our team. The Executive Assistant will assist with day-to-day coordination, critical tasks and project management in order to support the larger corporate team.

Requirements

• 2-3 years of experience supporting an executive level
• Previous experience with various project management tactics and tools
• Proven ability to successfully juggle and prioritize multiple tasks and projects simultaneously
• Exceptional time management and organizational skills with acute attention to detail
• Excellent verbal and written communication skills
• Ability to work under pressure and manage priorities
• Ability to work in a team environment, meet tight deadlines, and work on several projects simultaneously
• Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information
• Thrive in a fast-paced, quickly changing, growth environment with an optimistic approach to work and life
• Excellent verbal and written communication.
• Experience using G-Suite and other applications
• Strong project management skills; one who thinks ahead and anticipates needs
• High attention to detail and strong organizational skills

Responsibilities

• Calendar management: Scheduling appointments, meetings, and events, ensuring their calendar is organized and up-to-date.
• Travel arrangements
• Communication management: handling email responses, responding to or redirecting them as appropriate.
• Meeting coordination: Assisting in the preparation and coordination of meetings, including scheduling, sending out meeting invites, preparing agendas, taking minutes
• Independently organize and produce both in-person & virtual meetings and conferences, typically in Google
• Project management: Create and/or modify high quality presentations, reports, and letters, with a high attention to detail, using Google Suite
• Document prep: Drafting, proofreading, presentations
• Team coordination and support: supporting the team by facilitating collaboration, resolving conflicts, providing guidance and support, and fostering a positive and productive team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed