Executive Assistant

Egon Zehnder • Dallas, TX

2d • Hybrid

About The Position

Egon Zehnder is seeking an Executive Assistant to support one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. This role requires an individual capable of planning, executing, and finalizing projects according to strict deadlines, including acquiring resources and coordinating the efforts of team members and clients. The Executive Assistant must proactively manage changes in project scope, identify potential crises, and devise contingency plans. The successful candidate will be highly flexible, a strong multitasker, and enjoy juggling multiple projects and changing priorities, feeling a sense of ownership and involvement in the process. The role demands discreet handling of all interactions with clients and candidates.

Requirements

• A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm.
• Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
• Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
• Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
• Strong communicator: Exceptional interpersonal and communication skills (both oral and written).
• Ability to interact professionally with executive stakeholders and colleagues alike.
• Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed.
• Collaborative team player, with a track record of maximizing the team as well as individual performance.

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Arrange all scheduling, including candidate meetings and interviews, client meetings and interviews, business development meetings, assignment-related meetings, internal meetings, and video conferencing.
• Manage complex calendars and prioritize meetings/calls as needed.
• Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for consultants and candidates.
• Compile documents for travel-related meetings.
• Process expense reimbursements for consultants and candidates.
• Compose, prepare, and edit confidential correspondence.
• Perform additional administrative support activities, including fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects.
• Ensure that the global database is up-to-date and accurate, including all client/internal documents, client/candidate information, notes, emails, and appointments.
• Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly.
• Provide ad-hoc support to other Executive Assistants when requested to assist with work overflow.
• Serve as client and candidate liaison assisting consultants in the maintenance of daily search activities.
• Act as the single point of contact for all key logistics matters.
• Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates.
• Provide a bridge for smooth communication between the consultant and external/internal team members.
• Take a proactive approach to assist with various client needs during a consultant’s absence.
• Work closely and effectively with consultants and research stakeholders to ensure deadlines are met and client and candidate needs are served.
• Produce high-quality client and candidate deliverables, ensuring completion within designated timeframes.
• Successfully complete critical aspects of deliverables with a hands-on approach.
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on time-sensitive projects to successful completion.
• Assist the accounting department with billing, client invoicing, and receivables.
• Build positive relationships and interface regularly with high-level executive candidates involved in highly confidential projects.
• In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy.
• Collaborate with consultants, research, and others on the team in the production of high-quality marketing presentations and materials.
• Hold responsibility for the finalization of materials for pitches and events.

Benefits

• Hybrid work model: in office on Tuesday, Wednesday and Thursday. Option to work remote on Monday and Friday.
• 401k – company match and additional discretionary employer contribution
• Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
• Employee Assistant program (EAP)
• Paid parental leave
• Personal Time Off – paid vacation, sick time, volunteer days
• Paid holidays including week off between Christmas and New Year’s

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 501-1,000 employees