Executive Assistant, PCG

Stonhard•Maple Shade Township, NJ

15d•$29 - $38

About The Position

The Executive Assistant provides high-level administrative support to members of the executive leadership team. The role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Duties include managing calendars, coordinating meetings, arranging travel, preparing communications, and handling confidential information with professionalism and discretion. The specific duties may vary. The position also supports the annual budget (GTO) process, HR records and databases, and legal invoice coordination. The role is with PCG/Stonhard, part of RPM Performance Coatings.

Requirements

Associate degree.
3–5 years of experience in an administrative or executive support role.
Advanced proficiency in MS Office, including Outlook, Word, PowerPoint, and Excel.
Experience in calendar management and expense reporting.
Professional demeanor and ability to interact with internal and external stakeholders at all levels.
Ability to handle confidential and sensitive information with discretion.
Flexibility and adaptability in managing multiple and shifting priorities while maintaining accuracy and attention to detail.
Excellent organizational and time management skills.
Excellent written and verbal communication skills.
Strong problem-solving skills and ability to work independently with minimal supervision, understand underlying needs, ask timely questions when clarification is required, and identify opportunities to improve processes and outcomes.

Nice To Haves

Experience supporting senior executives or C-level leaders is strongly preferred.
Familiarity with productivity tools such as Teams, Concur, and Oracle.
Commitment to excellence and consistent performance at the highest possible level.
Ability to communicate confidently and professionally with people at all levels.
Strong business sense and ability to use tact and judgment, including when handling confidential information.
Ability to build effective cross-functional relationships, understand stakeholder needs, and provide responsive support.
Strong event-planning and logistics-coordination experience.
Experience preparing executive-level reports, presentations, and communications.
Self-starter who anticipates needs, identifies opportunities to contribute, takes ownership through completion, and resolves issues proactively.

Responsibilities

Manage complex calendars, including scheduling meetings, appointments, and travel for executive leaders.
Coordinate logistics for meetings, conferences, and events, including preparing materials and agendas and tracking follow-up items.
Screen and prioritize incoming emails, calls, and mail; respond or route communications as appropriate.
Manage complex and confidential situations and duties in support of executive management, following company policies, practices, and procedures.
Prepare executive expense reports.
Prepare, edit, and proofread correspondence, presentations, reports, and other documents.
Support the annual budget (GTO) process by coordinating deadlines and assisting with key deliverables.
Maintain organized filing systems and ensure timely access to critical documents and records.
Assist with upkeep of HR databases and personnel records, ensuring accuracy, confidentiality, and compliance with company protocol.
Assist with tracking, processing, and organizing legal invoices, coordinating with the internal legal team and external vendors to ensure timely and accurate billing.
Perform other assigned activities.