Executive Assistant

ROM TECHNOLOGIES INC•Clearwater, FL

1d•$70,000 - $90,000•Onsite

About The Position

The Executive Assistant provides high-level administrative and operational support to the Chief Operating Officer, ensuring efficient day-to-day workflow, effective prioritization, and seamless communication across the organization. This role is critical to maintaining operational cadence, supporting leadership effectiveness, and enabling strategic execution in a fast-paced, high-growth healthcare technology environment.

Requirements

3+ years of experience supporting a senior executive in a fast-paced environment
Exceptional organizational skills with strong attention to detail
Ability to manage competing priorities in a fast-paced environment
Strong written and verbal communication skills
High level of discretion and professionalism when handling confidential information
Proficiency with calendaring, document, and collaboration tools (e.g., Google Workspace, Microsoft 365)
Proactive mindset with demonstrated ability to anticipate needs
Ability to sit at a computer terminal for an extended period.
Must be able to communicate clearly and professionally in both verbal and written formats.
Must be able to engage in active listening and express ideas effectively in person, by phone, and via virtual meetings.

Nice To Haves

Experience with tools such as Notion or similar workflow platforms
Strong cross-functional coordination and project support capabilities
Experience supporting executive-level communications
Experience supporting C-suite executives
Experience in healthcare, medical device, or other regulated industries
Experience coordinating cross-functional initiatives
Bachelor’s degree or equivalent experience

Responsibilities

Own and manage the COO’s calendar, prioritizing time based on evolving business needs and strategic priorities.
Coordinate complex internal and external meetings, including agenda preparation, logistics, note-taking, and follow-through on action items.
Triage incoming communications and requests, ensuring timely responses and routing to appropriate stakeholders.
Draft, edit, and prepare high-quality documents, presentations, and reports for executive and external audiences.
Process expense reports and manage administrative workflows on behalf of the COO.
Serve as a key point of contact for direct reports, cross-functional partners, and external stakeholders.
Coordinate leadership meetings, offsites, and team events to support organizational alignment and engagement.
Handle sensitive and confidential information with a high degree of discretion and sound judgment.
Proactively identify needs, anticipate challenges, and implement solutions to keep executive priorities on track.
Support broader office coordination and administrative activities as needed.
Provide backup support for other administrative functions during peak periods or absences.
Assist with special projects and cross-functional initiatives as assigned.
Performs other related duties as assigned to support operational and business needs.