Executive Assistant

Porch Group • Seattle, WA

4d • Remote

About The Position

The Executive Assistant role at Porch is a key role. Executive Assistants are responsible for managing the calendars and travel for the CEO, CFO, and other senior leaders. The Porch c-suite depends on their EA team to act and make decisions independently and with excellent judgement in highly visible and critical matters with Porch executives and senior leaders, external c-suite, and Board members.

Requirements

• Bachelor’s degree in Business Administration, or related field experience.
• Extensive Experience: 7+ years of experience providing executive-level support, preferably to CFO & finance leaders in a fast-paced, public company environment.
• Cross-Functional Expertise: Proven ability to manage complex projects across multiple departments, such as Finance, Investor Relations, or Corporate Development.
• Public Company Expertise: Deep understanding of corporate structures, earnings cycles, investor relations, and regulatory deadlines, with experience managing related meetings and materials.
• Skilled in MS Suite, including PowerPoint, Word, Outlook, Excel.
• Familiarity with tools such as DocuSign, Adobe Acrobat, and collaboration platforms (e.g., Teams, Zoom).
• Exceptional Organizational Ability: Has a well-developed and refined organizational system that ensures the ability to execute results consistently and also includes a framework for anticipating future needs and proactively executing on future needs.
• Demonstrates precision in managing highly complex schedules, projects, and competing priorities with efficiency and accuracy.
• Advanced Communication Skills: Highly skilled in crafting clear, polished, and appropriately calibrated communications for both internal and external audiences.
• Demonstrates strong judgment in adapting tone, style, and content to align with stakeholders ranging from senior executives and board members to investors, partners, and external constituents.
• Capable of drafting professional correspondence, preparing executive‑level reports, and ensuring consistency, accuracy, and message alignment across all channels.
• Attention to Detail: Demonstrates exceptional accuracy and thoroughness in all work products, consistently producing error-free materials even under time pressure.
• Exercises rigorous follow‑through, ensuring details are not only captured but verified, aligned, and executed correctly across financial materials, executive communications, and complex workflows.
• Anticipates dependencies and downstream impacts to ensure nothing is overlooked.
• Confidentiality and Discretion: A trusted steward of sensitive information, maintaining the highest levels of confidentiality and professionalism.
• Problem-Solving Mindset: Anticipates challenges and proactively seeks solutions, with a focus on preventing issues before they arise.
• Collaborative Leadership: Acts as a trusted advisor to executives, fostering collaboration among internal and external stakeholders.
• Stakeholder Engagement: Demonstrated ability to build and sustain relationships with high-level executives, board members, investors, and external partners.
• Team Support: Comfortable stepping into team leadership or support roles, mentoring staff, and balancing team-wide priorities when needed.
• Influencer: Able to act as an influencer in the most difficult situations within a team.
• Network: Creates formal networks involving coordination among groups.
• Resiliency: Thrives in high-pressure environments, managing last-minute changes and urgent tasks with poise and adaptability.
• Attention to Detail: Maintains an unwavering commitment to accuracy, producing work of the highest quality even under tight deadlines.
• Driven and Proactive: Operates with a high degree of autonomy and independent judgement, displaying initiative and tackling challenges.

Nice To Haves

• Experience with tools or systems relevant to public companies, such as investor relations platforms, and financial analytics tools, a plus.
• Notary experience is a plus.

Responsibilities

• Manage the CFO’s calendar and communications, ensuring that their time is used in the most effective and impactful manner. This includes maintaining regular meeting cadences, triaging and prioritizing all time demands, both internal and external, and ensuring meetings are positioned for efficient and effective outcomes with well-prepared attendees and materials.
• Manage and optimize the calendars of the VP Finance, CP Corp Controller, Head of IR, and Head of Corporate Development, scheduling and prioritizing internal and external meetings.
• Arrange complex travel schedules for executives, including flights, accommodations, transportation, and itineraries for both business and personal needs.
• Coordinate logistics for events and meetings such team offsites, investor meetings, etc. including securing venues, preparing materials, and managing technology.
• Manage employee company anniversaries calendar and facilitate celebratory communications or events.
• Prepare agendas, take detailed meeting notes, and follow up on action items for senior leadership, team, and board meetings.
• Oversee the preparation of presentations and supporting documents for meetings led by executives and senior leadership.
• Act as a liaison for cross-functional stakeholders, ensuring seamless communication and follow-up.
• Collaborate on strategic initiatives and cross-departmental projects, partnering with senior leaders across the organization to ensure completion of deliverables.
• Develop a deep understanding of company operations, policies and procedures.
• Facilitate company-wide meetings such as all-hands, coordinating logistics, presentations, and attendee management.
• Maintain trackers, dashboards, and tools for monitoring progress on goals, projects, and key performance indicators (KPIs).
• Provide scheduling and logistical support to the finance, and corporate development teams as needed.
• Contribute special projects and administrative tasks for the executive and senior leadership team.
• Manage schedules and provide administrative support related to key departmental milestones, including earnings calls, investor relations, and legal initiatives.
• Provide ad hoc personal assistance to the CFO for family logistics, personal calendaring, and other special requests as needed.
• Step in to support the executive assistant team when needed, balancing workloads and addressing time-sensitive tasks.

Benefits

• Three (3) Medical plan options
• Two (2) Dental plan options
• A Vision plan
• Critical Illness plans offered on a voluntary basis
• Hospital Indemnity plans offered on a voluntary basis
• Accident plans offered on a voluntary basis
• Pre-tax savings options
• Partially employer funded Health Savings Account
• Employee Flexible Savings Accounts including healthcare, dependent care, and transportation savings options
• Company paid Basic Life and AD&D
• Short-Term Disability benefits
• Long-Term Disability benefits
• Voluntary Life and AD&D plans
• Traditional 401(k) plans
• Roth 401(k) plans
• Discretionary employer match for 401(k)
• Headspace is part of our employer paid wellbeing program
• Brio Health is another employer paid wellbeing tool
• LifeBalance is a free resource to employees and their families for year-round discounts
• Flexible paid vacation
• Company-paid holidays of typically nine per year
• Paid sick time
• Paid parental leave
• Identity theft program
• Travel assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive