Executive Assistant (Remote)

VASL•San Francisco, CA

11d•Remote

About The Position

We’re looking for a business operations generalist who enjoys solving problems, improving systems, and helping leaders operate at their highest level. As Executive Assistant, you’ll work closely with the CEO and executive leadership team to execute key business initiatives and support core organizational functions. You’ll gain full visibility into how a growing company operates and contribute across multiple areas of the business. On any given day, you may participate in executive meetings, coordinate projects, support people operations, analyze data, prepare business communications, improve internal systems, and help drive strategic initiatives forward. This is not a personal assistant role. You’ll be performing high-impact work that directly contributes to the organization’s success and growth. Ultimately, you will help improve business efficiency by providing proactive, organized, and strategic support to executive leadership.

Requirements

BBA, MBA, or equivalent work experience
4–6 years of professional experience
Experience as an Executive Assistant, Operations Coordinator, Chief of Staff, Project Coordinator, or similar role
Strong proficiency in Microsoft Office and Google Workspace
Exceptional organizational and time-management skills
Excellent verbal and written communication skills
Strong problem-solving abilities
Ability to work independently with minimal supervision
High level of professionalism, discretion, and confidentiality
Fluent English communication skills

Responsibilities

Drafting and editing business communications
Creating internal documentation
Preparing presentations and reports
Documenting meeting outcomes and action items
Improving clarity and consistency in organizational communication
Developing SOPs, toolkits, templates, and frameworks
Documenting workflows
Supporting automation initiatives
Improving operational efficiency
Ensuring organizational knowledge is captured and shared effectively
Research
Process improvement
Vendor management
Event coordination
Business development initiatives
Cross-functional operational support
Tracking deliverables
Following up on action items
Coordinating stakeholders
Maintaining accountability
Ensuring projects stay on schedule
Work closely with the CEO and leadership team
Support operations, human resources, finance, legal, and administrative functions
Manage competing priorities with professionalism and efficiency
Serve as a trusted partner to leadership
Help improve organizational effectiveness
Drive projects from concept through execution
Maintain confidentiality and discretion in all matters
Serving as a Hands-On Generalist
Learning new skills quickly
Adapting to changing business needs
Providing support wherever needed most
Serving as a Systems Thinker
Building scalable processes
Creating documentation and playbooks
Improving consistency and quality
Serving as a Force Multiplier
Identifying inefficiencies
Solving operational challenges
Helping leaders focus on high-value activities
Serving as a Trusted Advisor
Providing thoughtful feedback
Asking insightful questions
Supporting decision-making processes
Serving as an Air Traffic Controller
Coordinating communication
Keeping teams aligned
Ensuring priorities are clear and moving forward