Executive Assistant

Compass Group•Chicago, IL

1d•Onsite

About The Position

We are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly. This position is based at Levy’s Corporate Headquarters in Chicago, IL.

Requirements

Excellent and professional writing and verbal skills
Experience working at Executive Assistant level with senior management and senior level clients
Knowledge of MS office applications, including Word, experienced in Excel, and Outlook
Ability to manage complex and highly confidential information
Ability to work autonomously and across multiple tasks and reporting into different project teams
Ability to build a Power-Point presentation, with design and creativity skills
Must be adept at problem-solving
Must be able to prioritize and plan work activities as to use time efficiently
Must be organized, accurate, thorough, and able to monitor work for quality
High degree of personal organization and self-management

Nice To Haves

Bachelor’s degree preferred
3-5 years of administrative and clerical experience
Advanced computer skills and experience with MS Office products including Word, Excel, PowerPoint, and Outlook
Ability to demonstrate and maintain a high regard for confidential and sensitive information
Ability to multi-task and establish priorities
Excellent interpersonal, written and verbal communication skills

Responsibilities

Day-to-day management of the calendars for the executives, including meeting scheduling and liaison with other administrative assistants
Liaising with clients at a high-level on behalf of the Executive
Ensures that meetings, presentations, and other duties are carried out seamlessly
Books business travel to ensure that specific travel requirements and low fares are accommodated
Manages travel schedule to proactively handle travel disruptions and any travel changes needed, this may include being available evenings and/or weekends
Receptionist desk coverage as needed
Answers incoming calls using proper etiquette and thorough documentation and prompt distribution of messages
Provides professional clerical support including filing, copying, and scanning of documents
Processes invoices, expense reports and purchasing card statements on a timely basis
Manages supplies and ordering for new business meetings
Organizes appropriate location, set-up, and communication for meetings, including board meetings, meetings, off-site meetings, and client meetings.
Facilitate organizing notes, gifts, cards, and awards when needed
Promotes a cooperative work climate, maximizing productivity and morale.
Fosters strong relationships with operations by making accessibility and responsiveness a priority.