Adjoint de direction - Excecutive Assistant

Les Propriétés Scalia Inc.•Montreal, QC

1d•Onsite

About The Position

Under the supervision of the COO, the Executive Assistant will proactively assist and support the daily administrative activities of our Executive team (President and COO) at Scalia Properties. The person we are looking for has strong organization, interpersonal and linguistic skills, as well as a positive and professional attitude. This is a 12-month maternity leave replacement contract with an anticipated start date in early September 2026.

Requirements

Diploma in Secretarial Studies, Administration or any other equivalent degree.
4-5 years of work experience as an Executive Assistant supporting senior management.
Excellent interpersonal skills, with the ability to deal with colleagues, partners, and stakeholders at all levels.
Strong organizational and planning skills with prioritizing and multi-tasking abilities to meet deadlines.
Self-starter attitude with an ability to work in an office environment without constant guidance and direction.
Independent and proactive work ethic; dedicated team player with a strong sense of ownership and follow through skills.
Punctual and flexible.
Solid Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
Bilingual (English and French) spoken and written.

Responsibilities

Plan and coordinate appointments, meetings (on-site and off-site) and manage events
Send invitations and reminders
Agendas and travel management
Coordinate documents for signature
Draft e-mails, letters and reports
Filing, scanning and managing administrative documents
Process expense reports on behalf of President and COO
Pay invoices
Follow-up on budgets and special projects
Support the logistical organization of special projects or events organized by the organization (room reservations, caterers, etc.)