Executive Assistant (COO)

CommUnityCare Health Centers•Austin, TX

22h

About The Position

The Executive Assistant performs a variety of general and complex administrative duties in support of the Chief Operating Officer, Vice President of Business Transformation, Senior Director of Operations and several Operations Directors.

Requirements

High School Diploma or equivalent (higher degree accepted)
5 years of progressively responsible administrative and operations experience; equivalent combinations of education and experience will be considered.

Responsibilities

Manage office calendars requiring complex scheduling with internal and external stakeholders.
Assist with Outlook inbox management requiring the prioritization of a high volume of incoming communication.
Draft, edit, and/or send communication to internal and external stakeholders.
Assist with recording and maintenance of departmental records and documents.
Manage business expense purchases and receipts, code monthly credit card statements, and process expense reimbursement forms.
Maintain a variety of business-related accounts, subscriptions, and memberships.
Coordinate and manage travel arrangements including conference registrations, lodging, flights, and ground transportation.
Purchase office supplies and maintain inventory.
Support operational projects and initiatives requiring the maintenance of project trackers, timelines, action items, deliverables, and stakeholder follow-up.
Analyze and translate operational data into clear reports and insights to support executive decision-making, performance tracking, and strategic planning.
Plan and execute departmental meetings and special events requiring audio/visual support, logistics management, the development and distribution of presentations, reports, dashboards, and other materials to stakeholders, and catering.